General Summary

The Office Administrator is responsible for various administrative functions including duties related to human resources, payroll, accounts receivable, accounts payable, offsite and managed inventory, budgets and the weekly P&L.

Principal Duties and Responsibilities

• Manage the AR/AP/Collections procedure  

• Identify, research, and resolve administrative problems and opportunities

• Cross train and fill in as necessary for other administrative staff

• Process weekly profit & loss statements

• Analyzing and correcting variances

• Analyzing trends on statements

• Assist in analyzing and identifying potential areas where cost savings may be realized  

• Enter data regarding the annual operating budget

• Assist/troubleshoot accounting functions in accordance with established procedures and Company policy

• Review Internal Control Checklist with management

• Provides assistance in answering phones and welcoming guests

• Perform other duties and special projects as needed

Job Specifications

Knowledge

• High school diploma or equivalent

• Two to five years of office administration or related work experience

• Working knowledge of computer use and business-related software

• Working knowledge of standard accounting procedures

Skills and abilities

• Ability to understand and use basic math and numbers

• Ability to use a computer terminal and calculator

• Ability to follow specific instructions and directions

• Verbal, written, organizational skills

• Interpersonal and problem-solving skills

• Proficiency in the use of the English language

• Ability to work shifts and hours mandated by management

• Ability to work under immediate supervision

• Ability to pass a drug test 2

Conduct

• Team player and goal oriented

• Leads by example

• Uses general office etiquette and telephone manners

The Company is an Equal Opportunity Employer.