Workplace Associate

Compensation (if converted): $60,000–$65,000 annually

Contract Duration (10 Weeks) Pay Rate: 21-22/hr

Position Summary

The Workplace Associate plays a vital role in delivering a best-in-class workplace experience while supporting daily facility operations. As the first point of contact at Reception, this role is responsible for creating a welcoming environment and ensuring smooth operations through exceptional customer service, administrative support, and attention to detail. The ideal candidate will be proactive, organized, and committed to maintaining high professional standards.

Key ResponsibilitiesSite OperationsCreate a warm, hospitable environment for employees and guests.Manage internal and external communications, including the main phone line.Anticipate and respond to client needs to enhance the workplace experience.Support the Facilities Manager with additional responsibilities as needed.Assist the Workplace Management team with tactical planning and daily operations.Coordinate maintenance activities and manage work order systems.Process invoices and provide facility-specific support to project teams.Workplace ExperienceDeliver authentic, timely, and caring service to all workplace users.Direct teammates and guests to appropriate contacts and resources.Monitor office conditions and ensure timely follow-up on issues.Coordinate with vendors and service providers to ensure quality execution.Assist with meeting and conference room reservations.Visitor ManagementProvide efficient and personable visitor registration services.Ensure compliance with visitor access protocols and emergency response plans.Kitchen ManagementMaintain cleanliness and organization of kitchen and break areas.Monitor and restock snacks, beverages, and supplies.Order kitchen inventory and coordinate equipment repairs as needed.Mail ServicesManage incoming and outgoing mail and courier services.Oversee mail distribution and package processing.ComplianceAdminister and maintain office badge access.Support budget tracking, reporting, and analysis.Adhere to all Health, Safety, Security, and Environmental (HSSE) guidelines.Qualifications

Education & Experience

Associate’s degree in Facilities Management, Business, or related field, ORMinimum of 2 years of experience in Facility or Property Administration.

Skills & Knowledge

Outstanding customer service and communication skills.Ability to remain professional under pressure.Strong planning, time management, and multitasking abilities.Proficiency in Microsoft Office Suite; advanced Excel skills preferred.Experience with Corrigo or other CMMS/work order systems.Highly organized and collaborative with a proactive mindset.

Pay and Benefits

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Jul 10, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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