Black & McDonald’s BC team is growing! If you are an independent, enthusiastic, and driven professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Office Administrator position is located in Vancouver and reports to the Construction Administrator.

The Office Administrator is the first point of contact within the office environment and is responsible for providing administrative and clerical support services to support the Vancouver Operation. Responsibilities will include greeting and directing guests and visitors, preparing couriers, basic accounting procedures, ordering of office supplies and equipment, and assisting various departments with administrative duties.

Greeting and directing guests and visitorsAccepting general deliveriesOrganizing couriers - prepare waybills and schedule both local and inter-company courierSort, organize and distribute payables and vendor statementsAssist in day-to-day processing of accounts payable and reconciliations within established procedureAR receipts – scanning and processing through JD Edwards systemMaintain office equipment service and supplies and prepare, receive and distribute office supply ordersRefill orders for B&M printed materials (i.e. envelopes/letterhead) / business card ordersPrepare outgoing mail and receive, open and distribute incoming mailBuilding security close at end of each work dayGeneral office maintenance including: loading/unloading the dishwasher; coffee machine maintenance, watering plants, coordinate external building maintenance contractor as neededAssist with boardroom setup/cateringAct as regional mobile device administrator; assist with mobile device management, orders, changes, cancellations, and setup.Assist with mobile phone accounting summary retrieval and allocation.Assist with onboarding and setup tasks for field hires including HRIS setup, Litmos profile setup and orientation course assignments, coordinating laptop/training setup for new hiresCustomer Survey AdministrationAssist with asset tracking, recording and monitoringAssist with various fleet management tasks as neededBackup to Construction Administrator for payroll time entry, AP/AR responsibilities

COMPETENCY REQUIREMENTS

Change OrientationCommunicates Effectively Customer Focus Holds Self and Others AccountableTeamwork and Collaboration Values and Respects Others

EDUCATION REQUIREMENTS

Completion of College or other courses in Administration or a related fieldPost-secondary degree in Business Administration or related field is an assetExtensive administrative experience in an office environment may substitute for post-secondary education requirements

WORK EXPERIENCE REQUIREMENTS

1-3 years’ experience in a similar role

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Proficiency with computer and mobile applications; experience and knowledge of a variety of software including Microsoft Office Suite and JD Edwards or other large ERP systems is beneficialExcellent communication skills both verbal and written Exceptional organizational skillsAbility to take initiative and work independentlyStrong attention to detail in all areas of workExcellent time management skills with the ability to multitask and meet changing prioritiesAbility to handle sensitive informationMaintain a professional demeanor at all times with fellow employees and customerGood attitude and willingness to learn

The expected annual salary range for this role is between $50,000 and $60,000. The starting salary will be based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Salary is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.