Job Description The Administrative Coordinator is responsible for providing comprehensive administrative support to ensure smooth daily operations. This role includes answering phones, managing emails, greeting visitors, and maintaining organized project files. The coordinator will handle data entry tasks with precision, prepare and edit documents and spreadsheets, and assist with scheduling and delivery coordination. This position also supports the accounting team with invoice processing and order tracking, while ensuring office supplies are stocked and equipment is functioning properly. The ideal candidate will deliver excellent customer service and maintain a professional and welcoming office environment. Responsibilities + Perform general administrative duties including answering phones, managing emails, and greeting visitors. + Maintain and update project files and documentation. + Handle data entry tasks with accuracy and efficiency. + Prepare and edit documents, reports, and spreadsheets using Microsoft Office and Google Sheets. + Provide excellent customer service to clients, vendors, and team members. + Assist with scheduling and coordinating deliveries. + Support accounting teams with invoice processing and order tracking. + Ensure office supplies are stocked and equipment is maintained. + Perform other administrative tasks as assigned. Essential Skills + 3+ years of administrative support experience. + Strong customer service and communication skills. + Proficiency in Microsoft Office Suite and Google Sheets. + Experience with answering multi-line phone systems and managing email correspondence. + Detail-oriented with strong organizational and time management skills. + Ability to manage multiple tasks in a fast-paced environment. Additional Skills & Qualifications + High School Diploma or GED required; Associate’s degree preferred. + Experience in the construction industry is highly preferred. + Familiarity with delivery scheduling and logistics. + Experience with Excel data entry and document formatting. + Knowledge of Outlook and other communication tools. Work Environment This position is based in a professional office setting, working onsite Monday through Friday from 8:00 am to 5 pm. Pay and Benefits The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Moses Lake,WA. Application Deadline This position is anticipated to close on Jul 4, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.