Description The Office Administrator is responsible for ensuring the efficient operation of the office through organizing, coordinating and overseeing administrative and operational functions required to support the organization. This role serves as a critical point of contact for staff and external stakeholders, ensuring smooth daily workflows and supporting the broader team. + Represents the organization to all clients, peer consultants, vendors, and industry partners with a high degree of professionalism, decorum, articulation, sincerity, integrity, confidentiality, sophistication, and overall exemplary communication and personal presentation. + Manages daily office operations, including scheduling, correspondence and document management. + Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. + Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications, and preparing reports + Maintains master calendars by planning and scheduling meetings, conferences, teleconferences, and travel of staff and conference room calendars. + Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries. + Organizes audio and video conferences with staff and external stakeholders + Plans and organizes office and catering events. + Manages travel agendas and arrangements for project teams on an as-needed basis with proper job coding for billing and expense purposes. + Assist with marketing correspondence & materials and maintain new business inquiry log. + Develops work plan to respond to RFP’s and prepare proposal responses. Maintain correspondence and follow-up, including scheduling interviews. + Schedules and prepares client & vendor presentations with team members. + Ensures that local, national and international shipments are prepared and monitored, and shipment details are forwarded to the accounting department. + Disbursement of incoming mail and deliveries. + Prepares transmittals, reports, labels and other correspondence as needed. + Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions when required. + Organizes and maintains office and kitchen supplies and inventory by checking stock to determine inventory levels; anticipating needed supplies; evaluating new products; placing and expediting orders for supplies; verifying receipt of supplies. + Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; paper filling, troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. + Oversees building maintenance, repairs and services in order to ensure continued efficient operations. + Maintains Computer/Server Room inventory log. + Coordinates onboarding processes for new hires, including setup of workspaces, ordering of supplies and equipment, and coordination of training. + Maintains relevant knowledge of industry through continuing education and training. + Researches best practices for small businesses. + Supports license renewals. Requirements • Proven experience in office management or administration roles. • Proficiency in accounting software systems and financial management. • Familiarity with tools such as ADP, Concur, and CRM platforms. • Excellent organizational and multitasking skills. • Effective communication skills, both verbal and written. • Ability to work collaboratively in a team-oriented environment. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .