System One is partnering with a client of ours in the Tulsa area. They are looking for an experienced Office Administrator to join their team. This is a contract to hire position that is onsite Monday-Friday. If you have the experience listed below, apply and we can talk with you more about the opportunity! We are looking for a person with critical thinking skills and the initiative and desire to continually develop and improve products/processes. The successful candidate will be a motivated team player who can work independently with strong analytical skills and attention to detail. Job Description + Responsible for all office administrative duties, including keeping a professional and comfortable office environment, properly outfitted for efficient business activities + Responsible for the facility's day-to-day operations + Provide general support for visitors + Maintain the property and facility and liaise with all service providers + Plan, book, and coordinate all travel for employees according to XRG Travel Policy + Book and facilitate meetings and appointments + Assist Project Managers with procurement and vendor documentation + Develop work processes as applicable + Ensure training manuals and company procedures are kept up-to-date + Manage onboarding processes for new employees + Utilize QuickBooks for Accounts Payable and month-end processes + Data entry, reconciliations, and reports + Participate in and plan a wide range of company projects and events, as needed + Collaborate with all internal teams to achieve company objectives, no matter the task Minimum Required Experience + Experience in a professional setting + Extensive experience with Microsoft Outlook, Word, Excel and PowerPoint + Experience managing multiple projects and deadlines + Experience with QuickBooks or the ability and desire to learn quickly + Ideal candidate will have accounts payable and receivable experience Special Knowledge and Skills + Outstanding interpersonal, customer service, and organizational skills + Ability to effectively communicate and engage with fellow employees, suppliers and customers + Excel at using good judgment, maintaining confidential information and managing more than one task simultaneously in a dynamic, fast-paced, professional environment + Excellent written and verbal communication skills System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.