Description This is a full time, 100% ONSITE, TEMPORARY-to-HIRE contractual opportunity that will lead to a permanent position (based on good performance/attendance) and is located near Levittown, PA. The working hours are Monday through Friday, 8:00a - 4:30p. **This is a very proactive, executive supporting administrative role. You must be proactive. Scheduling meetings, setting up conference rooms (scheduling, ordering lunch, break down/clean up, etc.). You will be responsible for ordering office supplies, ordering lunch for execs & management meetings with clients, and be proactive in managing calendars, taking phone calls, greeting clients as they enter the office, maintaining kitchen/office supplies, and performing various data entry and computer-related tasks as assigned by management.** A well established and growing organization is looking to add an Office Administrator to their team. In this role, you must be technically sufficient and comfortable scheduling meetings, conference calls, and even diagnosing when clients/employees are struggling to connect. Also, you will be the "face" of the organization, as you will be up at the front desk greeting clients that enter the building, and connecting them with the correct internal employee. This means that someone should have strong customer service skills and is always pleasant in greeting customers. No particular software is required except Microsoft Office. Other responsibilities are as follows: Responsibilities: • Answer and direct phone calls, emails, and inquiries to appropriate personnel. • Manage and maintain office records, documents, and files. • Schedule and coordinate appointments, meetings, and conferences. • Assist in the preparation of presentations and reports. • Prepare and distribute memos, reports, and correspondence as needed. • Ensure the office is clean, organized, and well-stocked with supplies. • Generate and update reports or PowerPoint decks as required. • Enter data into computer systems and databases. • Streamline invoicing processes to enhance efficiency and reduce errors. • Greet and assist visitors, clients, and customers. • Help coordinate employee events and activities. • Handle inquiries and provide information about the organization's products or services. • Provide support for the Accounts Receivable department and sending out invoices. • Answering incoming phone calls and routing them to the correct departments. • Oversee the Billing Outlook inbox and direct customer needs. • Work closely with Human Resources, assisting in Welcome Packets for new hires. • Assisting the sales department with the preparation of documentation. • Point person for the business to contact for life events. • Other duties as assigned Requirements Requirements: • Extremely proactive and a desire to help around the office. This is a must-have. • 2+ years experience in an administrative/operational support type of role. • Very technically strong. Able to work around a computer well, diagnose problems when scheduling meetings/calls, and assist other employees with some tech challenges. • Outgoing, strong personality, customer-service oriented, and comfortable being setup at a front desk/greeting clients as they enter. If you are interested in this opportunity, please apply by submitting a resume in Microsoft Word format, or, email your resume to Kirk.Forchetti@roberthalf com. Or, call Kirk @ 215-785-6843. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .