Position Summary:

We are seeking a detail-oriented and computer-savvy Ocean Export Coordinator to join our team, supporting one of our largest clients with over 20,000 annual shipments. This role is dedicated exclusively to managing this client’s export operations, ensuring the timely and accurate movement of freight and documentation while delivering exceptional customer service.

Key Responsibilities:

Shipment Management:Approve shipments for delivery to destination.Monitor and manage cargo post-sailing from the port of origin.Track and trace ocean export files using internal systems and tools.Utilize the Global Ocean Export Monitor daily.Documentation & Data Entry:Handle extensive documentation for each assigned shipment.Ensure timely and accurate data entry for shipments, departures, arrivals, cargo details, and deliveries.Maintain compliance with country-specific export policies and regulations.Prepare and send shipping notices and documents to overseas offices and customers.Customer & Vendor Interaction:Coordinate international shipments in line with customer service standards.Maintain strong relationships with carriers, trucking companies, and other logistics partners.Respond to internal and external communications promptly and professionally.Escalate issues to management when necessary.Systems & Tools:Use Excel to receive daily workload and track shipments.Ensure accurate billing for clients and vendors.Maintain and update customer SOPs in accordance with operational standards.Compliance & Training:Adhere to internal and external regulatory requirements.Promote integrity and compliance with company policies.Complete mandatory training and meet the company’s annual training standard of 52 hours.Uphold cultural attributes: Appearance, Attitude, Confidence, Curiosity, Excellence, Integrity, Pride, Resolute, Sense of Humor, and Visionary.

Qualifications:

Bachelor’s degree or military veteran status (highly preferred).Strong proficiency in Microsoft Office, especially Excel.Typing speed of 35+ WPM with high accuracy (typing test required).Fluent in English with excellent written and verbal communication skills.Effective interpersonal and organizational skills.Eagerness to learn and grow within the company.

Preferred Knowledge & Certifications:

Familiarity with ocean export documentation processes.Hazardous Materials certification (preferred but not required).Understanding of products and services.

Experience Level:

Intermediate – prior experience in logistics or export operations is beneficial but not required. Training will be provided.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bensenville,IL.

Application Deadline

This position is anticipated to close on Aug 29, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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