Job Title

Occupancy Planner

Job Description Summary

The Space and Occupancy Manager is responsible for the execution and delivery of space planning, occupancy management, and workplace data integrity across the portfolio. This role is focused on operational excellence, ensuring accurate space data, efficient seat utilization, and seamless coordination of moves, adds, and changes (MAC).

This position partners closely with client stakeholders, while the primary client relationship ownership remains outside of this role. The focus is on consistent execution, data-driven decision making, and delivery against established space and occupancy strategies.

The Space and Occupancy Manager will lead a small team and have 2 direct reports supporting day-to-day operations.

Job Description

Key Responsibilities

 

Space Planning & Occupancy Execution

 

Execute space planning activities including block planning, seat assignments, and neighborhood alignmentMaintain and manage occupancy plans in alignment with workplace standards and business requirementsSupport short- and long-term space optimization efforts across the portfolioEnsure adherence to space policies including assigned vs. unassigned seating guidelines

 

 

Move Management (MAC)

 

Oversee and coordinate moves, adds, and changes across sitesEnsure moves are executed efficiently with minimal disruption to business operationsPartner with Facilities, IT, and Project Management teams to ensure seamless delivery of move activitiesTrack and report on move activity, trends, and volume

 

 

Data Integrity & Systems Management

 

Maintain accurate space and occupancy data within systems such as Serraview or equivalent platformsConduct regular audits to validate occupancy, seat assignments, and space utilizationEnsure data alignment across systems including badging, HR data, and ticketing platformsSupport reporting needs through accurate data management and governance

 

 

Reporting & Analytics

 

Produce regular reporting on occupancy, utilization, vacancy, and capacity metricsIdentify trends and provide insights to support portfolio decision-makingSupport scenario planning and test fits through data-driven analysisContribute to KPI tracking and performance reporting

 

 

Process & Operational Excellence

 

Establish and maintain standardized processes for space and occupancy managementDrive consistency across sites and regions where applicableIdentify opportunities to improve efficiency, automation, and service deliveryEnsure compliance with internal procedures and client standards

 

 

Team Leadership

 

Directly manage and develop 2 team members supporting space and occupancy operationsProvide day-to-day guidance, prioritization, and performance managementFoster a high-performing, detail-oriented team focused on execution and accountability

 

 

 

Key Interfaces

 

Facilities ManagementProject Management / Design & ConstructionIT and AV teamsBusiness Operations / Reporting teamsClient stakeholders (in a support and execution capacity)

 

 

 

Qualifications

 

5+ years of experience in space planning, occupancy management, or corporate real estateExperience with space management tools (e.g., Serraview, Archibus, or similar)Strong understanding of workplace strategies and occupancy planning principlesHigh attention to detail with strong data management capabilitiesAbility to manage multiple priorities in a fast-paced environmentExperience leading small teams preferred

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $ 110,500.00 - $130,000.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”