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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are looking for an Occupancy Planner, to join our Occupancy Planning and Management Account team.

About JLL -

We’re JLL - a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have operations in over 80 countries and a global workforce of over 92,000 individuals. We believe a diverse and inclusive culture is one where everyone succeeds. That’s why we’re committed to creating an environment where we all feel welcomed, valued, and empowered to achieve our full potential.

Confidence can sometimes hold us back from applying for a job. But we’ll let you in on a secret: there’s no such thing as a “perfect” candidate. JLL is a place where everyone can grow no matter how they identify or what background they bring with them. If you’re a leader of any level or experience and this job description resonates with you, let’s talk.

What this job involves --

As Occupancy Planner, you will be responsible for tracking, analyzing, and managing the space and occupancy data. You will support the Senior Occupancy Planner with this information to develop scenarios, analytics, space plans and projects for our client’s portfolio across the EMEA region.

This position is primarily remote, with expectation to be able to work from the JLL or client location office 1-2 days a week.

Your Key Responsibilities will be centered around maintaining the clients portfolio of space within the CAFM system including but not limited to the following activities:

Space Data Management

Keep floorplan layouts, space types, furniture and employee allocations up to date.

Regular data auditing, portfolio site alignment to lease database and other systems.

Maintain accurate occupancy records and metrics in the CAFM system (FMS) as well as how we share or report the data and insights.

Generate regular occupancy reports and performance metrics, include monthly headcount reporting, portfolio reporting, & ad-hoc space, lab, Business Unit, and headcount analysis requests.

Conduct comparative analysis of occupancy performance across properties.

Additionally, you will contribute to and support the region’s Senior Occupancy Planner in the following activities:

Space Planning

Analyze current and projected space needs across portfolio properties

Create detailed space allocation reports, plans and layouts: Workplace programming, footprint recommendation, test fits, furniture planning, neighborhood planning, tactical planning.

Through Utilization and Attendance analysis create responsive, efficient and future-ready workplace environments.

Develop comprehensive occupancy forecasts and space utilization models

Develop scenarios for space reconfiguration and relocation planning

Ad-hoc space requests

Strategic Planning

Collaborate with Transactions teams to align occupancy strategies with market conditions

Support lease renewal negotiations with occupancy impact analysis

Create responsive, efficient, and future-ready workplace strategies aligned to the client’s Hybrid Workplace model.

Monitor occupancy metrics and trends to identify optimization opportunities

Provide data-driven insights for strategic real estate decisions.

Client and Account Initiatives

Manage technology integration by supporting site set up of the client’s Mobile Workplace App used for space bookings, wayfinding, office information and more.

Contribute to quarterly CPI initiatives and Quarterly Business Reviews (QBR)

Other ad-hoc requests and client or team initiatives

Business Intelligence

Extract and analyze data to support in the BI Dashboard development initiatives of Occupancy Planning, our client, and the Account.

Contribute to integrations of AI capabilities with client, account, and personal initiatives to increase productivity and strengthen deliverables and insights.

Sounds like you? To apply, you need to be

Proactive

Asking the right questions to understand our clients' underlying needs will help you be effective in your role. We will expect you to work independently, multi-task, and manage your time to meet deadlines, as you'll often need to reorganize your daily schedule to deal with your team's changing necessities and requests. We will also look to you to be proactive and innovative in developing solutions with your stakeholders and driving their implementation.

Tech-savvy

You will be successful in the role if you are comfortable using software to support planning solutions and communicate ideas clearly with the planning team and client. This includes having advanced skills in AutoCAD, and Microsoft Excel (pivot table, vlook-up, cell calculations). In addition, proficiency in Microsoft Office Suite and the ability to consolidate data and floor plans into PowerPoint Presentations and experience with CAFM / IWMS software will be highly valuable.

A communication champion

Excellent communication skills are important – both written and spoken. An individual with strong interpersonal skills, able to understand complex ideas and communicate them to others, and an ability to interact with external and internal clients will be successful in the role. Most importantly, it would help if you look forward to working as part of a diverse, supportive, and talented team.

Dynamic

Thinking strategically, simplifying the complex, seeing the big picture, and driving results are a few of the role's basic requirements. Moreover, you should thrive on change and have an appetite for risks. We would love your intellectual curiosity towards digital drive, hunger for learning, and urge to meet deadlines.

Below are skills and experience that we are looking for:

Strong AutoCAD and Excel capabilities

Advanced data analytical skills and ability to articulate stories through data

Attentive to detail and accuracy - particularly numbers and spatial creativity

Highly organized and attention to detail

A working knowledge of occupancy utilization, office design principles and trends such as the hybrid workplace is preferred

A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is preferred

Ability to lead through influence

What you can expect from us:

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being, and providing competitive benefits and pay.

We can’t wait to see where your ambitions take you at JLL.

Apply today!

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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