At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Medical Administrative Assistant, Medical Affairs

We are looking for a Medical Administrative Assistant/Planner, Medical Affairs.

Essential Duties and Job Functions:

A key contact regarding administrative and organizational tasks for the Medical Affairs department

Provide high quality administrative and organizational support to the Medical teamWork autonomously within established guidelines, standard operating procedures, and defined processesSupport to determine the appropriate approach for new assignmentsMaintain and update the Medical Affairs team’s agendasOrganize the filing of correspondence and documentationTake care of business travel arrangementsProvide support in vendor’s management (contract management with procurement and vendor, invoice management)Coordinate on-going projects and priorities in regard to the Medical Affairs departmentPrepare and execute POs for the departmentKnowledge of databases and programs used by the department (e.g. Veeva, Concur)Initiate and post-process Veeva processes acting as creator, as appropriateBe present at larger meetings to coordinate activities and support overall logistic in giving optimal service to customer, as requiredSupport in preparing slide presentationsMaintains up to date GxP knowledge by following internal and external trainingsWorks directly with internal stakeholders, staff, and external vendors to ensure logistical aspects of meetings meet expectations 

Knowledge, Experience and Skills 

Typically requires a University degree and relevant experience in the pharmaceutical or event planning industryMinimum of 2 years of experience in similar functionsMust have strong experience in events management/planning and familiarity with service contracts and terms related to vendor contracts Must have good Executive presenceMust have strong project management skills Must have strong customer service skills Must have strong communication skills Must have strong proficiency in Microsoft Office applications. Must have good problem-solving skills Must be able to work independently 

Behaviours

Resilient profile with the ability to deliver in an ambiguous environmentAbility to engage and manage multiple stakeholders to achieve the objectiveCurious with learning agilityOperationally excellentOrganised with systematic approach to prioritisationProcess orientated to achieve the business objective

Gilead Core Values

Integrity (always doing the right thing)Teamwork (collaborating in good faith)Excellence (working at a high level of commitment and capability)Accountability (taking personal responsibility)

If this is not the right move for you now but remain interested in a career at Gilead Sciences please connect with us via our talent community: https://gilead.avature.net/Gilead‎

 

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.