Description & Requirements WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU’LL WORK WITH
You’ll be part of our Global Business Services Center in Warsaw, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together.

WHERE YOU’LL FIT WITHIN THE TEAM
As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model.

WHAT YOU’LL DO

Calendar management

Successfully managing busy and ever-evolving diaries, proactively managing when schedules changeRe-scheduling complex meetings and travel itineraries, often at short noticeExtensive internal and external meeting schedulingBuilding and maintaining strong working relationships with key client contacts

 Travel and Logistics

Working with our travel company to co-ordinate sophisticated travel itinerariesAdministering timely procurement of visas and other travel documentation. Proactively pre-empting travel plansProviding logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research

 Relationship management

Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externallyCRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards

Expenses 

Processing time and expense submissions. Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.

ABOUT YOU

Fluent in English (both written and verbal)Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracyPositive, proactive, and solution-oriented mindsetComfortable working independently in a fast-changing, hybrid environmentExcellent interpersonal, communication, and listening skillsAbility to build trust-based relationships without face-to-face interactionExperienced in Microsoft Outlook, Lotus Notes, or Google CalendarPrior experience in a demanding professional settingBA/Master’s degree preferred