Job Title

Branch Finance & Accounts

Function

Regional Business

Reporting to

Branch Head

Purpose

Lead and manage the branch finance & accounts related activities like fixed asset accounting, accounts payable, accounts receivable, maintaining branch financials etc. Also responsible for management of branch invoicing and collections, approval of vendor payments, cash management, credit control and audits

Key Responsibilities

Responsibilities

Financial

·       Support Branch Head in formulating the branch budget; Ensure adherence to the branch budget and report variances (if any) to the Branch Head and Regional Controller

·       Approve and control all expenses & payments in the branch

Operational

·       Lead the entire budgeting, accounting, accounts payable / receivable, credit management, asset management, cash management and inventory management activities in the branch

·       Ensure compliance to all standard operating procedures (SOPs) and standard accounting practices in the branch

·       Ensure timely and accurate updation of all books of accounts for the branch on a daily and monthly basis

·       Ensure the daily maintenance & reconciliation of Bank Accounts

·       Ensure daily reconciliation of cash in hand with the book balances

·       Verify all invoices / bills as per compliance requirements and forward the same to the regional finance team for payment processing

·       Ensure timely and accurate validation and authorization of all payments vouchers as per the company policy

·       Ensure processing of all payments with respect to vendor invoices, cash vouchers, contractual vehicle payments, expenses approved on the behalf of the customer, fuel vouchers after conducting thorough verification and after deduction of applicable taxes

·       Ensure timely processing of various statutory payments like octroi, etc; Ensure processing of payments only on the verification of appropriate documentation

·       Ensure accurate billing and timely collections from all branch customers and monitor DSO on a daily basis

·       Monitor and track all branch debtors regularly to reduce chances of default; Monitor delinquent accounts and prepare reports on high risk accounts with recommendations for their resolution

·       Ensure daily banking of all cash received / collected

·       Monitor creation and on time renewal of agreements with respect to channel partners (RSPs, FCCs, Consolidators, OSCs, etc.), vehicles/ fleet, lease agreements, PDA, ESAs, contract staff, etc.

·       Liaise with government authorities and other agencies for effective management of regulatory concerns and matters

·       Ensure effective and timely handling and closure of all audit observations, as per company policies & regulations

Maintain MIS and documentation related to Branch FinanceEnsure transparency in all transactions and practice of defined corporate governance norms

·       Periodically scan the environment for amendments and changes in statutory / regulatory requirements

Support the conduct of statutory audits and quarterly / annual audits in the region by ensuring maintenance of all records and documentation as per audit requirementsMonitor the maintenance and generation of MIS and related documentation and highlight any deviations to the Head – Accounts & Corporate ControllerEnsure transparency in all transactions and practice of defined corporate governance norms

·       Periodically scan the environment for amendments and changes in statutory / regulatory requirements

People

Provide direction, guidance and support to employees to help them discharge their duties effectivelyMonitor the performance of the team on a continuous basis to identify key performersMentor and coach subordinates to develop the team’s capabilities and build a robust succession pipeline