You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

At Sun Life Regional Office, we care deeply about the wellbeing of our employees. Our office is a place for ideation, social interaction, and bond building. This role’s purpose is to ensure that we have an office environment that is enticing, safe, well-functioning and welcoming to our employees who come to the office to be productive and have fun.

Job description

Oversee daily operations of facilities and replenishment of office supplies, (including but not limited to air-conditioning systems, printers, DTEN, CODECO, pantry /kitchen equipment), toilets, maintenance, repairs, and renovations Perform TPRM due diligence for new vendors. Manage vendor relationships and contracts for facilities management-related services. Evaluate the after-service performance of vendorsOrganize office check, office renovations, office move and develop and implement preventative maintenance programs, and conduct regular office check following laws and market best practicesEnsure compliance with health, safety, and environmental law and regulations. Perform regular checking of facilities, and set up guidelines.Act as the Health and Safety leader for the Regional Offices . Coordinate with vendor for office cleaning and hygiene check, including first-aider.Stock take office facilities and ensure completeness of the fixed asset register for RO and SLIMACoordinate space planning and allocation for all staffOrganize interior design, gardening and styling of office facilities to fit the company cultureSupervise contractors related to facilities managementAct as the Crisis Management Contact in the Regional Office to respond to emergencies and implement business continuity plans when necessary Oversee security systems and proceduresOperational Incident logging, root cause analysis, actions plan documentation and incident status tracking for RO and SLIMA.Business expenses approval for general adminPrepare administration and facilities management related communications to internal staff.

Preferred skills

Proven experience as facilities/office administrator or relevant positionWell-versed in office operations and facilities management best practicesStrong project Management skillsStrong sense of ownership, detail-minded and well-organizedExcellent verbal and written communication skillsExcellent organizational and vendor management skill

Qualifications

University graduate preferred, degree in Facilities/Business Management an advantage6-8 years’ experience or above in office administration field, including 3 years in supervisory levelRelevant Office administration experience with proven successThis is both a manager and worker role – one is expected to stand into all roles within the team if and when needed

Job Category:

Facilities

Posting End Date:

29/10/2025