The University of Virginia Library is seeking a Mailroom Coordinator for the Shannon Library mailroom. As part of the Access Services department, the Mailroom Coordinator oversees the daily operations of mail services, coordinating with carriers and communicating with library staff to ensure efficient delivery and shipping of mail and packages. This position works closely with Interlibrary Services (ILS), processing incoming and outgoing materials and collaborating with the ILS Supervisor to continually improve mailroom workflows.
 
About the University of Virginia Library:
The University of Virginia Library is here to ensure that the University community has the information it needs for teaching, research, and personal enjoyment and enrichment. Regularly ranked in the top quartile of ARL libraries, UVA Library has six locations, more than 220 staffers, and more than 100 student employees. Additionally, as a major research institution, the Library regularly collaborates with professional organizations such as the Virtual Library of Virginia (VIVA), Virginia Library Association, Association of College and Research Libraries, and others.

The University of Virginia Library promotes a culture of respect, collaboration, accountability, and mutual understanding. Departments and individuals are expected to work together, both in professional collaborations and in creating a culture where all can thrive.

The UVA Library is interested in reviewing candidates with a broad range of experiences, education, and qualifications. If you are excited about this role but your past experience doesn’t align perfectly with every preferred qualification in the job description, we encourage you to apply anyway.

Responsibilities 

Receiving, sorting, and distributing incoming mail and packages for library staffAccurately logging incoming packages, shelving in storage room, and notifying recipientsPackaging and processing outgoing mail and packages for library staffOperate mailroom equipment (e.g., stapler, scales, printers, cardboard baler) safely and effectivelyMaintain organization of mailroom space and suppliesCoordinate with library departments (e.g., finance, facilities maintenance) regarding billing, building closures, etcWork with supervisor to analyze workflows, identify issues, and recommend solutions

Minimum Qualifications  

Education: High School Diploma
Experience: At least one year of customer service experience.

Preferred Qualifications 

Two years of prior experience in mail services, shipping/receiving, or customer serviceBasic computer skills, including Microsoft Office Suite and mail shipping/tracking systemsStrong organization, communication, and customer service skillsDependable, punctual, and able to work independently

Physical Demands  
This job may require the ability to lift over 50 pounds and the use of a hand truck or book cart to push or pull up to 150 pounds. The job does occasionally require traveling some distance to attend meetings, and programs.  

Anticipated hiring range: $22.00 - $24.00 per hour,  commensurate with education and experience. 

Anticipated Start Date is early January 2026.

Position Type & Work Location  

This is a non-exempt-level, benefited position. Learn more about UVA benefitsThis position is based in Charlottesville, VA, and must be performed fully on-site 

About UVA and the Community
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA. 

Application review will begin after October 31, 2025. Preference will be given to applications received by this date.

Additional Requirements   

Background checks will be conducted on all new hires prior to employmentThis position will not consider candidates who require immigration sponsorship now or in the future 

How to Apply
Please apply online, by searching for requisition number R0077111. Complete an application with the following documents:   

Cover Letter - to include your interest in the position and your knowledge, skills, abilities, and experiencesResume

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF.  Applications without all required documents will not receive full consideration.

Internal applicants: Apply through your Workday profile by searching “Find Jobs.” 

Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact  
For questions about the application process, please contact Karon Harrington at fak3ph@virginia.edu.  

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.