About Us:

EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.

Job Title: Mailroom Clerk

Job Summary:     

Provide mail, shipping and receiving services for the established locations, mail routes, and special deliveries/courier duties as necessary.  Additional duties could be required as outlined below.

Essential Duties and Responsibilities:    

Sort, Package, deliver, pick up, and process all external and internal mail as required.  This could include domestic, international, and Hazmat.

Look up and redirect misaddressed mail and execute special delivery runs

Operate mailroom and any other equipment in a safe manner

Execute all required training on time.

Understand, update, and record changing mail stops and mail routes

Other duties as assigned that could include scanning, conference room set-ups, Managing Coffee Stations ensuring all supplies are ordered and set-up daily, printing checks, greeting guests, schedule meetings, answer building related questions, support catering events, move materials,

Qualifications:    

Education 

High School Diploma or GED

Business Experience 

1-3 months’ related experience and/or training; or equivalent combination of education and experience

Licenses/Certifications

Valid State Driver’s License required

 

Hazmat shipping training certification required per US Department of Transportation (DOT) outlined in 49 CFR Part 172 Subpart H (172.704) to include General awareness of Haz Mat Regulations, Safety, Security and specific duties within 90 days of hire and complete refresher training every 3 years.

 

International Air Transport Association (IATA) training a plus

 

Certified Mailroom Clerk (CMC) certification a plus

 

Any other Mailroom or Shipping and Receiving Clerk Certifications a Plus

 

Computer Skills

Strong computer skills using Microsoft Office, including proficiency in Excel, Word and PowerPoint.

Language Skills

English 

Written and Oral Communication Skills

Ability to read and comprehend instructions including, but not limited to, safety policies and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in individual and small group situations. Ability to communicate effectively and efficiently with both management and field level employees.

 

SUPERVISORY SKILLS

·         Engage associates to complete tasks efficiently and with a positive attitude

·         Ability to coach associates in a constructive manner

·         Leads by example and practical applications

PROFESSIONAL SKILLS

·         Exhibit business acumen and the ability to analyze business issues

·         Provide solutions that address and align to broader business requirements and strategic initiatives

·         Collaborate across business functions within EFS and with the customer to leverage expertise

·         Define priorities that result in greatest organizational impact and complete successful execution

SAFETY FOCUS

·         Embrace a culture focused on creating and operating in a safe work environment

·         Follow all workplace and trade safety laws, regulations, standards, practices and policies at all times

·         Attend safety training

·         Wear personal protective equipment when applicable

·         Report all safety issues, concerns and violations

ETHICAL CONDUCT

·         Complete work in a safe manner

·         Follow policies and procedures as outlined by law, company and customer

·         Treat co-workers, supervisor and customer with mutual trust and respect

·         Always follow the anti-harassment policy

COMMUNICATION SKILLS

·         Give and receive instructions in a clear and professional manner

·         Communicate effectively with supervisor

RESULTS DRIVEN

·         Accurately complete tasks in timely and consistent manner

·         Ability to understand and carry out instructions

·         Follow a disciplined approach to complete daily activities

INITIATIVE

·         Strong organizational and analytical skills

·         Willing to go “above and beyond” to satisfy the customer

·         Work with minimal supervision

INTERPERSONAL SKILLS

·         Work cooperatively within a team

·         Display strong customer service orientation

·         Build positive relationships with co-workers, supervisor and customer

PERSONAL RESPONSIBILITY

·         Arrive on time and prepared for work

·         Flexible and able to adapt to changing business needs

 

Physical demands:

While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; and talk or hear.  The employee is occasionally required to sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

Work conditions:

Able to take verbal and written instructions, and able to carry out any other responsibility assigned by management. Must be able to follow written procedures covering such items as mail route delivery, mail stop updates, trainings, and emergency procedures. Able to arrive on time for work and some overtime may be required.  The working environment could include office areas, shipping and receiving/warehouse areas, Industrial and manufacturing spaces.  This could include loud, dusty, extreme temperature environments.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.         

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.          

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled