About EY

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. 

 

The opportunity

As a Legal Secretary within EY’s Core Business Services, you will provide high-level administrative and legal support to our internal legal teams. You will play a key role in ensuring the smooth operation of legal processes, maintaining confidentiality, and supporting the delivery of exceptional service across the firm.

 

Your key responsibilities

•Draft, format, and proofread legal documents including contracts, briefs, motions, and correspondence.

•Manage filing systems for legal documents ensuring accessibility and confidentiality.

•Process and file legal documents with courts and regulatory bodies.

•Manage calendars, schedule meetings, and coordinate travel arrangements for legal professionals.

•Handle incoming calls, emails, and correspondence with professionalism and discretion.

•Support the preparation of presentations, engagement letters, and reports.

•Maintain and update legal databases and document management systems.

•Assist in legal research and trial preparation when required.

•Liaise with internal teams, external counsel, and clients as needed.

 

Skills and attributes for success
•Display teamwork, integrity and leadership
•Strong analytical, interpersonal, communication, and presentation skills
•A strong work ethic
•Forward thinker and self-starter
•Creative, proactive, team player and able to work under pressure

 

To qualify for the role, you must have

•Minimum 3 years of experience as a legal secretary or legal assistant.

•Strong knowledge of legal terminology, procedures, and court rules.

•Proficiency in Microsoft Office Suite and legal software (e.g., Clio, ProLaw).

•Excellent organizational, communication, and time-management skills.

•Ability to handle sensitive information with discretion and confidentiality.

•Fluent in Portuguese and English (spoken and written).

Ideally, the candidate also have

•Diploma or certification in Secretarial Studies, Legal Administration, or related field.

•Experience in a multinational or professional services environment is a plus.

 

What we look for

An effective communicator and you’ll be a confident team player equipped with strong people management skills; Creative, proactive, a team player, and able to work under pressure. It’s important to have a strategically focused mindset and the ability to deliver multiple projects and present information in a clear and concise manner. Business mindset and some commercial acumen. We value a strong work ethic, forward-thinking, and being a self-starter; If you’re ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference, this role is for you.

 

 

What we offer

We offer a competitive remuneration package where you’ll be rewarded for your individual and team performance. Plus, we offer support and coaching, opportunities to develop new skills and progress your career, and the freedom and flexibility to handle your role in a way that’s right for you.

 

•    Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.

•    Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.

•    Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.

•    Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

 

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience, it’s yours to build.

 

EY | Shape the future with confidence 

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. 

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.  

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

At EY, we're committed to providing recruitment and career opportunities to all, regardless of gender, sexual orientation, social background or disability. We believe that equality and diversity are central to our recruitment process, as they enhance creativity and efficiency, leading to improved performance and productivity. In line with this commitment, EY Portugal recently became a member of the Inclusive Community Forum. This initiative, led by Nova SBE, focuses on the recruitment of individuals with disabilities, advocating for a more inclusive community. Moreover, EY Portugal has also endorsed the Diversity Charter of APPDI (the Portuguese Association for Diversity and Inclusion), pledging to establish and develop internal policies and practices which support diversity. Through these initiatives, EY seeks to actively contribute to the inclusion process, and promote a more inclusive community for people with disabilities, by actively participating in creating solutions.

 

 

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