Job Title: Administrative Assistant - Verification / Documentation Specialist

Job Description

This role involves performing a variety of administrative functions to support the US Immigration Team's high-volume operations. It is an excellent opportunity to gain exposure to legal professions and law while working in a dynamic and fast-paced environment.

Responsibilities

Timely process high-volume paper filings including collating, copying, distributing for signature, scanning, and mailing hardcopy US Immigration filings.Troubleshoot high-volume printing issues.Triage and escalate urgent US Immigration cases to appropriate teams.Accurately track, update, and confirm case status within the case management software tool in real-time.Run and analyze case status reports within the case management tool.Conduct data audits and work with stakeholders to ensure data integrity.Provide project and task support as directed.

Essential Skills

Minimum of 1 year of experience in the field.Proficient in Microsoft Office Suite tools, including Outlook, Excel, Word, and Teams.Experience in building out/documenting processes.Experience in high-volume operations working with cross-functional teams.Excellent attention to detail, organizational skills, critical thinking, and time management skills.Strong written and verbal communication skills.Ability to navigate complex and ambiguous situations.

Additional Skills & Qualifications

Bachelor's degree in any field required.Legal support experience, such as Legal Admin or Legal Assistant type of background preferred.High GPA and sense of urgency in managing work.

Work Environment

The position is fully onsite, requiring work 5 days a week in a large and fast-paced professional office setting. Standard working hours are Monday to Friday, from 7:00 AM to 3:00 PM, with potential for overtime. Candidates must be 100% available to work onsite and may occasionally be required to lift up to 20 lbs.

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Redmond,WA.

Application Deadline

This position is anticipated to close on Dec 30, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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