JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position Overview

JLL is seeking an experienced Lease Administrator to join our dedicated team managing leases for one of our largest enterprise clients. This role is crucial in maintaining and optimizing the lease management system, ensuring accurate data handling, and facilitating smooth vendor relationships. The ideal candidate will be adept at managing complex lease information, responding to inquiries, and tracking critical deadlines while delivering exceptional client service that supports our commitment to operational excellence.

This is a remote position (Seattle and/or West Coast preferred but not required).

Key Responsibilities

Lease Data Management and Administration

Abstract, analyze, and input critical lease data into sophisticated lease management systems with exceptional accuracy

Maintain comprehensive lease databases ensuring data integrity and accessibility across multiple platforms

Monitor lease portfolios for compliance with terms, conditions, and regulatory requirements

Create and maintain detailed documentation for all lease administration processes and procedures

Financial Management and Compliance

Conduct thorough monthly reviews, audits, and processing of lease payment obligations

Oversee purchase order processing and payment requests, ensuring appropriate approvals and documentation

Reconcile rent payments and investigate discrepancies with systematic precision

Support budget planning and forecasting activities related to leasing portfolios

Ensure compliance with lease accounting standards and financial reporting requirements

Vendor and Stakeholder Relations

Lead comprehensive onboarding processes for landlords and vendors, including documentation management and ticketing system entry

Serve as primary point of contact for internal and external stakeholders regarding lease-related matters

Address and resolve complex inquiries related to rent payments, vendor onboarding, and lease obligations

Build strong professional relationships that support long-term business objectives

Facilitate communication between legal, transaction managers, and vendors

Technology Implementation and Process Optimization

Assist in implementing new lease administration software and system upgrades

Participate in system testing, user acceptance testing, and training development

Identify opportunities for process improvement and automation to create efficiencies

Support data migration activities and system integration projects

Contribute to the development of best practices and standard operating procedures

Critical Date Management and Reporting

Monitor and act on critical dates for lease renewals, terminations, and option exercises

Maintain comprehensive tracking systems for leasing milestones and deadlines

Generate regular reports on lease portfolio performance, expiration schedules, and financial metrics

Provide analytical support for lease renewal negotiations and strategic planning initiatives

Perform administrative tasks and contribute to special projects as assigned

Required Qualifications

Experience and Education

Minimum 3-5 years of progressive experience in lease administration, accounting, vendor management, or contract administration

Proven track record of success in managing complex lease portfolios in fast-paced environments

Technical Skills

Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Experience with lease management systems and databases

Working knowledge of Smartsheet or similar project management platforms

Strong data analysis and reporting capabilities

Experience with lease administration software

Core Competencies

Strong understanding of lease accounting principles and commercial real estate terminology

Exceptional attention to detail with demonstrated accuracy in high-volume leasing data environments

Excellent written and verbal communication skills with ability to interact professionally with diverse stakeholders

Superior organizational and time management skills with proven ability to multitask

Analytical problem-solving skills with ability to work independently

Customer service orientation with professional demeanor and client-focused approach

Preferred Qualifications

Experience in commercial real estate or professional services environment

Knowledge of GAAP lease accounting standards (ASC 842) and compliance requirements

Previous experience with enterprise-level client account management

Familiarity with real estate law and lease negotiation principles

Professional certifications in real estate or lease administration (RPA, CPM, or similar)

Experience with property management software and financial reporting systems

Bachelor’s degree in business administration, finance, or related field preferred

Familiarity with Tango software and Zendesk preferred

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.