Our vision is to establish HUGO BOSS as the leading premium tech-driven fashion platform worldwide and to be one of the top 100 global brands. At HUGO BOSS, we work as a team to apply our knowledge, skills and experience together and create a diversity of ideas and solutions. What unites us? We love fashion, we change fashion!

 

At HUGO BOSS, you have the opportunity to contribute your personality, ideas and creativity — because only when we break new ground together can we create something unique. Become part of our team of more than 17.000 employees worldwide and shape your future at HUGO BOSS!

 

The Lease Administration & Accounting Manager will be responsible for all lease admin. and lease accounting responsibilities for HB USA and HB Canada. Ensure all leases are interpreted and updated accurately in all databases for recording, reporting and payments. Reconcile and resolve any discrepancies with Landlord Statements vs. SAP and lease contracts on a monthly basis. Ensure rent and related expenses are accrued and paid in a timely manner. Ensure sales deductions are accurately deducted according to lease terms in sales reporting as well as calculation for % rent payments to landlords. Provide timely and accurate support to Real Estate and Legal Teams during lease negotiations and disputes. Provide timely and accurate support to Controlling team for budgeting of leases and related expenses.

 

What you can expect:

Lease Admin Responsibilities:

\n\nLiaise with internal and external stakeholder on lease accounting matters\nManage and maintain all aspects of real estate lease accounting and lease accounting records.\nAssist with lease negotiations and provide financial analysis to support Real Estate lease decisions.\nEnsure timely and accurate accruals and payment of rent as well as other lease-related expenses. \nManage the billing/charge generation process including annual tenant reconciliations process ensuring accuracy and timely meetings of deadlines.\nEnhance existing systems as necessary and help identify, create, develop, and deploy new tools, database systems and reporting capabilities to increase efficiencies, data integrity, accuracy, and transparency across all areas of the company.\nMonitor and review work completed by third-party service providers.\nAssume responsibility for overall quality and integrity of all Lease Accounting data and documents.\nPerform accounting and general ledger duties including reconciling assigned accounts on a monthly basis and creating journal entries to correct, reclassify, or record items. \nWork closely with Real Estate, Legal and Construction departments to understand the key terms of lease agreements.\nAs part of the month end close process, prepare journal entries relating to but not limited to, minimum rent, prepaid rent, accrued percentage rent, etc\nCoordinate and track monthly fixed/variable rental payments with Accounts Payable team. \nAssist Real Estate with update of financial data, including monthly payments, within lease profiles.\nPrimary point of contact for landlords to resolve billing, reconciliations, coordination of audits and other lease related issues\nResponsible for assisting Financial Planning & Analysis department with the annual budget and semiannual forecast process for store occupancy expense accounts.\nContribute to ensure the timely and accurate monthly, quarterly and year-end close based on internal as well headquarter (HQ) deadlines.\nReview if assigned accounting topics are in line with accounting guidelines based on HQ procedures and IFRS updates\nSupport Finance related audits (e.g., annual year-end audit). \nPrepare monthly, quarterly and annual financial reports related to lease accounting. \nPrepare monthly, quarterly and annual sales reports to landlords\nKeeping accurate database of sales deductions for sales reporting to landlords as well as for % rent purposes \n\n

Lease Accounting Responsibilities:

\n\nAnalyze and interpret lease agreements to ensure compliance with lease terms and conditions in terms of payment as well as sales reporting to landlords.\nResearch and resolve payment disputes, employing analytical skills to find effective solutions and maintain positive relationships with partners. \nEnsure 100% data integrity such that lease documents are interpreted, abstracted and entered into the system of record accurately.\nReviews all documents and lease modifications to abstracts financial terms into the database.\nOngoing verification and abstraction of lease information and appropriate updating of the database, as needed. \nUpdates all pertinent real estate information into the database, including lease documents and Landlord invoices.\nMonitors all rent payables including base rent, common area, maintenance charges, taxes, and percentage rents, etc.\nResponsible for correspondence and notices, address and resolve landlord/tenant payment issues, and monitor leases/amendments for rent start-up, operating expense changes, changes in ownership, alteration consent, and lease terminations.\nOversees and participate in the review, drafting and execution process for legal documents as needed. \nProvide lease interpretation and guidance to Real Estate and Legal Teams.\nOpens and addresses all Landlord related mail/email. \nCollaborate closely with landlord, property management, legal, finance, and other internal business teams, fostering cross-functional partnerships to drive optimal lease administration and improve business outcomes. \nReview and perform desktop audits of operating expense payments, reconciliations, billings and estimates. This includes comparing landlord's calculations to lease requirements/provisions.\nEnsure all landlord statements are reconciled to SAP and to contractual terms on a monthly basis. \n

 

Your profile:

\n5-10 years or more of lease management and lease accounting experience\nDemonstrated extensive hands-on Lease Management experience \nExpertise in understanding and interpreting complex lease language and communicate lease requirements to stakeholders \nProficiency with lease database tools \nConsistent track record of successfully completing challenging projects and handling multiple priorities \nNegotiating experience, attention to details and strong communication and interpersonal skills required \nProven financial, analytical and creative problem-solving skills \nExcellent written, verbal, analytical, and research skills required \nProven track record of meeting deadlines in a fast-paced and dynamic environment \nSAP Experience a MUST\n

 

Your benefits:

HUGO BOSS offers a comprehensive benefits package which includes:

\n\nHybrid Working Model\nFlexible Commuting\nFlexible Fridays & Summer Fridays\nPaid Parental Leave for FT employees\n21 paid days off (pro-rated based on first year of employment) plus your Birthday off\nGenerous Employee Discount Program\nMedical, Dental, Vision Benefits with Health Saving Account (HSA) option\nSHIP (Share Investment Program) \nOffers eligible employees the opportunity to become a co-owner and acquire shares in HUGO BOSS AG at special SHIP conditions.\n401(K) with company match\nFlex Spending Account (FSA)\nCommuter Benefits (Pre-tax)\nVoluntary Benefits and Critical Illness\nCompany sponsored Life and Disability benefits\nEmployee Assistance Program (EAP)\nDiscounts for auto/home/pet insurance \n\n

 

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The expected base salary range for this position is from $110,000 - $120,000. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered

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