Core Procurement (Material & Services) Purchase Requisition (PR) Review  Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR  Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.) Strategic Sourcing for Capex, Opex, Bulk Material & Services Contribute to the strategic sourcing process by participating in activities such as:  Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category  Preparing the request for information (RFI) document for bidder evaluation  Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)  Preparation of the Request for Proposal (RFP) document  Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors Technical and Commercial bid evaluation of vendors  Conducting fact-based negotiations/e-auction with shortlisted bidders  Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA Contract Preparation and Order Placement  Prepare contract document as per stated protocols & standard templates  Set up the approved contract record within the ERP system, using the appropriate system steps and functionality Maintain the contract document for future reference as per defined document management policy  Send the contract to vendor and all identified stakeholders Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirements Procurement through Rate Contracts:  Based on approved NFA, prepare, review and issue rate contracts  Prepare master outline agreement (OA) in ERP system based on rate contract  Prepare PO / SO for procurement under valid rate contract Associated Procurement Activities Post Order Management  Prepare Billing Break Up and get it uploaded in SAP, if applicable  Expediting of ordered materials for timely delivery  Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery  Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.  Facilitate closure of contracts and take necessary actions  Manage inbound logistics services for other Ex-Works Domestic Supplies Execute contingency plans in case of immediate business requirements Supplier Management Supplier/ Vendor Identification and Onboarding  Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation  Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments  Check details of forms submitted by vendor for their completeness and validity of documents  Interact and take approval of Quality/ User/HSE department for vendor assessment if required  If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor  Populate required data and documents into MDG/Ariba system to get vendor code created in SAP Supplier/ Vendor Performance Management Contribute to performance evaluation, management and development planning of suppliers/ vendors for assigned category by partaking in activities such as Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories Identify and seek opportunities to improve efficiency and value by analyzing data

Qualifications and Experience   

5-10 years of experience in Buyer activities within the Thermal Power Plant and Manufacturing Plant industry. B.Tech in Electrical/Mechanical/Civil Engineering. MBA qualification.