Lead Facility Management and EHS&S

About Brightly: 
 
Build a brighter future while learning and growing with a Siemens company at the intersection of technology, community, and sustainability. Our global team of innovators is always looking to create meaningful solutions to some of the toughest challenges facing our world. Find out how far your passion can take you. 
 
About the Job: 
 
As the Lead/Manager Facilities & EHS, you will oversee our Brightly Noida office space in India & you will be responsible to promote the organizational Real Estate, EHS & Workplace Services. The role will also be responsible for our ensuring our Facility & EHS are as per Corporate Governance model applicable globally and in the region. 
 
Responsibilities: 
 
* Proficient in Workflow and Applications General Administration & Facilities Management  
* Responsible for managing the daily facility related operations of site(s).  
* Having experience of working within an outsourced facility Management environment or fully leveraged environment.  
* Transport, cafeteria, housekeeping, and all general administration work activities in the location. Implement actions required improving the overall quality results of each operation.  
* Implement all policies and procedures and to make suggestions for improvements as and when required.  
* Responsible and accountable for Housekeeping, Gardening, Security services and other allied services. Accountable for Pest Control, Courier & Staff catering.  
* Compliance to agreed service levels with vendors.  
* Monitor operational performance to stay within budget limits. Control costs and make suggestions to optimize them.  
* Providing continuous inputs to the operations team to upgrade existing services and improving the process efficiency. 
* Monitoring the overall functioning of processes, identifying the improvement areas and implementing with adequate measures to maximize Employee satisfaction.  
* Preparing & Reviewing the MIS reports as per the SLA with a review to appraise management of the process operations and assist in critical decision-making process.  
* Carrying out site statutory Audits to ensure that the all the statutory compliances are maintained by the vendor for the staff employed.  
* Preparing MIS reports on monthly, half-yearly, annually on regards all facility activities (i.e., technical- equipment list/status, load details, power utilized, materials consumption, PPM’s, incident soft service, mail room, pantry, shuttle service, mandate, etc.) Asset Management & Technical Services 
* Responsible to take care of all Assets management at Site & Maintaining and execute the facilities operational works. 
* Do Budget forecasting on annually for facility maintenance, costing in-line with equipment’s AMC and regular operational maintenance cost.  

Travel Management: 
 
*Managing Handling shifts, manpower management (Recruitment, Allocation) & overseeing security, events & Functions management. 

 * Manage cab services and create route rosters to ensure efficient and timely transportation for employees and guests.

*You will be responsible for coordinating travel bookings, managing cab services, providing visa support, and handling air ticket bookings to ensure seamless travel arrangements for employees and guests  
* Responsible for Staff regular transport, Ambulance and extra cars Government Liaison &Statutory Compliance Audit.  

Environment, Health, Safety and Sustainability (EHS&S): 

* Manages the Brightly Noida office and collaborates with global and local teams to achieve EHS&S governance  as per policy standards.

*Acts as the primary contact for all EHS&S-related matters at the site.

 Minimum qualifications & attributes: 
* Bachelor’s degree in a related field, or equivalent practical experience. Or B.Sc. (PCM) or Diploma Engineering or Degree Engineering plus recognized Diploma in Industrial Safety / B. Tech Safety role  
* 13+ years of combined facility management experience and service experience with an emphasis on facilities, hospitality, corporate services, property management, or equivalent office management.  
* Proven experience in working with Hybrid Management systems. 
* High on Ethics and Moral conduct  
* Excellent interpersonal and customer relationship skills  
* Strong written and oral communication skills.  
* Excellent problem solving and decision-making skills.  
* Ability to develop and manage operating & capital budgets.  
* Experienced in setting up new sites from scratch.  
* Strong time management skills and good team player.  
* Significant Vendor management and finance skills.