Work Flexibility: Onsite

What you will do:

Co-ordinate and own the repetitive IDA grant submission for the operations teamEnsure adequate trending, tracing and logging of all admin activity related to bi-yearly IDA submissionProvide administrative support to the operations, manufacturing, and quality teams.Maintain and update production and inventory records in ERP/MRP systems Coordinate scheduling and tracking of production orders and material movements.Assist with documentation control including SOPs, batch records, and manufacturing instructions.Prepare operational reports and metrics (daily, weekly, monthly).Support internal audits and regulatory inspections (FDA, ISO, etc.) by organizing and retrieving required records.Track and order supplies and consumables for manufacturing and cleanroom environments.Coordinate cross-functional meetings, take minutes, and follow up on action items.Assist with onboarding and training logistics for new operations staff.Support health, safety, and environmental compliance activities, including maintaining training records and reporting incidents.Updating graphs for forumsCreating IT TicketsMaintain a filing system for data required by operationsCompiling forms such as parental, Paternity, Force Majeure etc.Prepare regular reports and presentations, e.g. Absence reviewsAssist in paperwork for reworks in operations.Raise PO’s as requiredEmployee CommunicationsAssist with Aged Orders, Slow Moving and Inventory Counts

What you will need:

Associate's or Bachelor's degree preferred (business, operations, life sciences, or related field).4 + years of experience in an administrative or operations support role, preferably in a regulated manufacturing environment.Familiarity with medical device regulations (FDA 21 CFR Part 820, ISO 13485) is a plus.Strong organizational and time-management skills.High attention to detail and accuracy.Proficient with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).Experience with ERP systems (SAP, Oracle, etc.).Excellent verbal and written communication skills.Ability to work independently and within a team.Strong written and oral communication skillsProblem-solving attitudeBe a proven Team Player

Travel Percentage: None