Primary Purpose of the Role:
Responsible for all elements of AP invoice processing and / or query handling across multi-Thales Operating Units ensuring adherence to company policy
Principal Relationships:
• Payables Team Leader / P2P Manager
• Other SSC teams
• Business Unit Finance teams
• 3rd party suppliers
Key Responsibilities and Tasks:
• Processing 3rd party and / or Intercompany invoices within strict deadlines across multi-Thales operating companies
• Checking and validation of invoices, matching to Purchase Orders, co-ordinating invoice approval and coding of charges to appropriate nominal ledgers
• Capture of invoices within the AP system(s)
• Processing electronic bank payments via BACs
• Instigate / resolve invoice queries
• Maintain prepayments and debit balances at an acceptable level
• Process Staff Expenses claims and carry out compliance checks
• Ad-hoc Payables related tasks - as and when required
Key performance Indicators against Responsibilities and Tasks (professional only):
12 month KPIs
• Ensure all invoice scanning, is actioned within 24 hours of receipt
• To ensure accurately verified and approved BACs payment runs - as per the company calendar BACs schedule
• Action invoice queries within 3 working days of receipt
• Check monthly statements for outstanding credits and missing invoices.
Skills
Essential
• Good communication skills both verbal and written
• Good team player – flexible and adaptable to multi-tasks.
• Excellent customer service skills.
• Ability to work on own initiative
• Adaptable and flexible
• A good sense of relationship and strong interpersonal qualities (to be able to manage the relationship with different cultures within units)
• Able to work in a multicultural work environment
Experience:
Essential
• Proficient use of Microsoft Word, Excel and Outlook
Desirable
• Experience of working for a large and complex organisation - Shared Service Centre environment
• Good knowledge of P2P processes acquired in an international company