Job Title: Billing & Invoicing Specialist

Job Description:

We are looking for a detail-oriented and organized Billing & Invoicing Specialist to join our team. This role is essential in ensuring the accurate and timely processing of invoices for re-orders, services, and installations. The ideal candidate will be responsible for maintaining billing records, resolving discrepancies, and collaborating with internal teams to support smooth financial operations.

Key Responsibilities:

Process and issue invoices for re-orders, services, and installations.Prepare and compile sales invoices with required documentation for both portal and non-portal customers.Submit invoices through appropriate channels based on customer requirements.Provide invoice copies upon customer request.Monitor and manage the billing inbox.Apply pre-payments to maintain accurate customer balances.Organize and archive finalized invoices in the billing system.Track and update invoice submission statuses.Respond to customer inquiries related to billing and invoicing.Collaborate with internal teams to resolve discrepancies, errors, or rejected invoices.Re-send invoices as requested by customers or internal stakeholders.Support additional billing and invoicing activities as needed.Participate in cross-training for other billing-related functions.Assist with audit-related documentation and invoice requests.

Essential Skills:

Experience handling sales invoices and related documentation.Strong interpersonal skills and ability to work cross-functionally.Proficiency in Microsoft Office tools.Understanding of GAAP and basic accounting principles.High attention to detail and commitment to accuracy and deadlines.Effective written and verbal communication skills.Comfortable using billing platforms and invoice systems.Willingness to learn and adapt to new tools and processes.

Preferred Qualifications:

Bachelor’s degree in Accounting, Finance, or a related field.Experience in a manufacturing or contracting environment.1+ years of experience in accounts payable, invoicing, or billing.Basic Excel skills; familiarity with pivot tables and lookups is a plus.Experience with ERP systems; knowledge of Navision is preferred.

Pay and Benefits

The pay range for this position is $52000.00 - $58240.00/yr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Irvine,CA.

Application Deadline

This position is anticipated to close on Jun 30, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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