We are seeking a Billing & Invoicing Specialist who will play a crucial role in processing and issuing invoices for re-orders, services, and installations. The ideal candidate will ensure accurate and timely billing, maintain up-to-date records, and collaborate effectively with internal teams to resolve discrepancies.
ResponsibilitiesProcess and issue invoices for re-orders, services, and installations.Prepare and compile sales invoices along with necessary documentation for both portal and non-portal customers.Submit invoices through appropriate channels based on customer type.Provide invoice copies upon customer request.Monitor and manage the billing inbox.Apply pre-payments to ensure accurate customer balances.Organize and archive finalized invoices in the billing system.Maintain up-to-date records of invoice submission statuses.Respond to customer inquiries related to billing and invoicing.Work collaboratively with internal teams to resolve discrepancies, errors, or rejected invoices.Re-send invoices as requested by customers or internal stakeholders.Support billing and invoicing activities as needed.Participate in cross-training for additional billing-related functions.Assist with audit-related documentation and invoice requests.Essential SkillsPrior experience handling sales invoices and related documentation.Strong interpersonal skills and the ability to work well across departments.Proficiency in Microsoft Office tools.Understanding of GAAP and foundational accounting principles.High attention to detail and commitment to accuracy and deadlines.Effective written and verbal communication skills.Comfortable navigating billing platforms and invoice systems.Willingness to learn and adapt to new tools and processes.Additional Skills & QualificationsBachelor's Degree within Accounting, Finance or related field.Experience in a manufacturing or contracting environment is a plus.1 + years of AP/invoicing/billing experienceBasic Excel skills; pivot tables and lookups preferred.Familiarity with ERP system(s), Navision preferred
Interested candidates can reach out to:
📩kobalmer @ astoncarter.com
Pay and BenefitsThe pay range for this position is $52000.00 - $58240.00/yr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Lake Forest,CA.
Application Deadline
This position is anticipated to close on Jul 8, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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