Job Title: Invoice Specialist
Job Description

The Invoice Specialist is responsible for setting up suppliers and vendors in a fast-paced environment, and ensuring the accuracy and security of banking information supplied by vendors. The role requires proficiency in handling IRS W9/W8 forms, entering information into ERP systems, and advanced Excel skills. The candidate must be able to understand and follow instructions independently, manage shared inboxes, and respond promptly to vendor inquiries while maintaining professional email etiquette.

ResponsibilitiesSet up suppliers/vendors in a rapid-paced environment.Handle IRS W9/W8 forms with understanding and previous experience.Ensure security and sensitivity around vendor banking information and validate it accurately.Accurately enter pertinent information into an ERP system.Manage shared inbox and respond to all vendor inquiries promptly.Display initiative and accountability for providing top-notch service.Work collaboratively in a fast-paced environment, prioritizing tasks effectively.Meet deadlines with strong analytical and problem-solving skills.Essential SkillsExperience in accounts payable and accounts receivable.Vendor management skills.Proficiency in invoice processing and purchase order management.Ability to handle payable processes efficiently.Additional Skills & QualificationsExperience with Oracle, Dynamics, and JSM is a plus.Vendor maintenance and communication skills.Experience in setting up vendors.Work Environment

The position requires working in the office four days a week with remote work on Fridays. The work environment is casual, allowing jeans and t-shirts, and features a large break room. Enjoy the benefits of free lunch on Wednesdays and opportunities for growth within a large company.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Jul 11, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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