Insurance Administrator

Job Description

We are seeking a Surplus Lines Tax Filing Specialist to provide administrative and operational support to our surplus lines and compliance teams. This role is crucial in the final stage of the surplus lines process, ensuring accurate tax reporting, documentation, and state filings. The team is currently managing a high volume of new and backlogged filings, and this position is designed to bring filings up to date and maintain ongoing compliance. This is a fast-paced, detail-oriented role that requires strong organizational skills, comfort with manual processes, and the ability to work across internal teams.

Responsibilities

Support the surplus lines tax filing process, including preparation of reports and supporting documentation required for state filings.Compile, review, and reconcile policy, billing, and tax-related data to ensure accuracy and compliance.Coordinate closely with internal teams including underwriting, service, billing & collections, licensing, and compliance.Extract and organize information from the agency management system to support tax filings.Maintain and update spreadsheets used for tracking filings, reconciliations, and reporting.Assist with resolving discrepancies to ensure tax filings align with billing and collection records.Follow established procedures and SOPs, contributing to consistency and accuracy across filings.Manage a high volume of work in a role where priorities shift frequently.Communicate effectively with internal stakeholders (no client-facing interaction).

Essential Skills

Prior administrative and organizational skills.Working knowledge of general accounting principles.Proficiency in Excel and ability to digest and reconcile detailed data.Comfort working in manual, process-driven environments.Strong attention to detail and follow-through.Ability to manage workload in a fast-paced, evolving environment.

Additional Skills & Qualifications

Experience with surplus lines tax filings.Background in insurance licensing or regulatory compliance.Familiarity with agency management systems (experience with Nexsure is a plus).Experience supporting billing, reconciliation, or reporting functions.

Work Environment

This is a full-time position with a 40-hour workweek, offering a flexible schedule within 8:00 am to 5:00 pm. The work environment is fast-paced and requires attention to detail and organizational skills.

Job Type & Location

This is a Contract to Hire position based out of Neenah, WI.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Neenah,WI.

Application Deadline

This position is anticipated to close on Apr 13, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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