Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at exceptional guest experience? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the all things to do with human resources and company culture. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is seeking a hands-on, detail-oriented Facilities Coordinator to support the ongoing operations and upkeep of our Calabasas headquarters. This role is responsible for ensuring the facility remains clean, functional, secure, and well-stocked. The ideal candidate thrives in fast-paced environments, takes initiative, and can juggle routine maintenance tasks with event support, vendor coordination, and operational improvements.

RESPONSIBILITIES

Facility Maintenance & Walkthroughs

Conduct daily walkthroughs of the building and exterior to ensure cleanliness, functionality, and safety of all areas, including restrooms, kitchens, lighting, HVAC systems, doors, and parking lotsTroubleshoot equipment issues and coordinate or escalate repairs as neededMaintain recycling, cleanliness, and sustainability practices across common areas

Kitchen & Office Prep

Handle morning kitchen prep: restocking coffee, snacks, and breakfast itemsAccept and organize grocery deliveriesCoordinate and perform “Clean Fridge Friday” activities (reminders, cleaning)

Inventory & Supplies Management

Monitor and replenish snack, janitorial, and office supply inventoryProcess internal supply requests (e.g., monitor stands, keyboards, adapters)Track usage and restock cycles to maintain adequate supply levels

Vendor & Technician Coordination

Schedule technician visits and vendor deliveriesAct as point of contact for special facilities requests or needsSupport relationships with regular vendors (e.g., janitorial, HVAC, recycling)

Shipping & Special Handling

Support packaging and shipment of items requiring in-person handling such as international, certified, or legal mailDrop off and track deliveries as needed

Event & Move Support

Assist with physical setup and teardown of internal eventsSupport coordination and logistics of in-office moves, furniture adjustments, or workstation reconfigurations

Security & Safety Oversight

Monitor security systems and cameras throughout the day and report any concernsAssist with check-in and oversight of contractors and visitors entering the buildingMonitor parking lot activity and manage towing coordination when needed

Operational Budget Management (Calabasas HQ)

Track and reconcile facilities-related expenses for the HQ location
Reconcile and code P-Card purchasesMaintain accurate logs and assist with tracking and input of expenses into internal systems (e.g., Concur)

General Support

Serve as backup coverage for the front deskCollaborate with HR and Facilities leadership on ongoing improvements and process streamliningConduct research on vendors, systems, or tools to improve day-to-day operations

QUALIFICATIONS

Proven work experience as a Facilities Assistant, Receptionist, Front Office Representative, or similar roleExtensive customer service experienceProficiency with Microsoft Office Suite and Google SuiteSelf-Starter and Go-GetterHands-on experience with office equipment (e.g. fax machines and printers)Professional attitude and appearanceSolid written and verbal communication skillsAbility to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with the ability to prioritize tasksWillingness to perform physical labor (lifting boxes, moving chairs, etc.)Customer service attitudeBilingual (Spanish) preferred

WORK ENVIRONMENT

Must be able to tolerate loud noise levels and busy environmentsMay work in drastic temperature climatesBe able to lift up to 50lbs. when neededMay travel to work during evening and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process.  Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Hourly Pay Range: $20.00 - $23.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.