Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue exceeding $25 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. And with over $1 billion invested annually in R&D, we empower our teams to put science into meaningful action and give our R&D colleagues the autonomy, resources and tools they need to take science a step beyond.

Why join us ?

Are you ready for an outstanding and exciting challenge? Join Fisher Scientific as a Tender and Contract Specialist for Spain and Portugal on a fixed-term contract for 1 year.

You will be responsible for effective end-to-end administration of designated Tenders / Request for Proposal (RFP’s) or Request for Information (RFI's). You will prepare all relevant tender documents by verifying the administrative and technical requirements and ensuring written formal tender proposal response.

As Tender and Contract Specialist you ensure the coordination of activities with internal functions and support the local sales teams in the execution of all activities related to tenders and contracts with public and private entities, in compliance with the law and procedures of the company.

We are seeking a motivated individual who is committed to detailed project execution and dedicated to driving our mission forward.

Key Responsibilities

As a Tender and Contract Specialist, your responsibilities will include :

Efficiently track, download, and upload files within customer-specific portals to ensure seamless documentation management.Daily review of the published opportunities identifying potential ones and sharing with the sales team. Collaborate with the sales team to prioritize the opportunity pipeline.Use all available tools, templates and processes for Tender project management.Conduct the “first-pass” of each proposal and questionnaire using all knowledge bases to develop business compliant responses. Customize and create new documentation as needed.Collaborate with cross-functional teams to ensure alignment and meet both internal and external customer timelines and expectations, building positive relationships with Key Business Partners.Coordinate activities between all functions throughout the duration project.Ensure compliance with legal and customer requirements for tender submission. Manage and process notarized documentation, claims and appeals when needed.  Lead project debriefings, analyzing any issues or problems that occurred during the project and applying lessons learned to the next proposal.Ensure tracking of opportunities and live tenders to report and improve win rates.Complete the electronic archiving of documents in accordance with established criteria.Co-ordinate the Implementation of awarded contracts to secure orders and to drive customer satisfaction. Including contract signatureManage and follow up finalized contracts, including recovery of bank guarantees, bonds and request for certification of good execution.Be in charge of the management of electronic signatures and sign all related documentation, including portal submissions.Bring forward ideas and solutions for continuous improvement via active participation in team calls.Deliver process training and provide regular updates.Proactively assist the Sales Teams in managing and renewing tenders to ensure continued business success.

Requirements

To be successful in this role, you should have :

Bachelor’s degree or equivalent work experience1 to 5 years of experience in Administration of Tenders, Contract Management in Spain or Customer ServiceExperience in working in a cross-functional environmentOutstanding organizational skills and able to lead a project with a given plan.Well-structured, self-directed, persistent and goals oriented.Excellent written and verbal communication skills, with keen attention to detail.Proficiency in Excel, data manipulation tools and usage of web platforms.Excellent communication and interpersonal abilities to work in a Team EnvironmentFluent in English (C1 or above) and Portuguese (both languages are a must) and good level of Spanish (desirable)Ability to travel, not to exceed 15%

At Thermo Fisher Scientific, each of our 70,000 extraordinary minds has a unique story. Contribute to our mission—enabling our customers to make the world healthier, cleaner, and safer.

Apply today at http://jobs.thermofisher.com