Job Title: Full Charge Bookkeeper/ HR Manager For An Architecture Firm!

Job Description

We are seeking a dedicated Full Charge Bookkeeper who will be responsible for managing all financial aspects of our operations, as well as assisting with HR administration. This role requires a professional who is skilled in both bookkeeping and human resources, and who is eager to contribute to our team.

Responsibilities

Manage full cycle accounts payable, including building monthly invoicing in QuickBooks, reviewing invoices, and ensuring all proposal billing is included.Handle all accounts receivable, process client payments, and follow up on client collections.Process vendor invoices, issue payments, and reconcile statements to manage accounts payable.Maintain the general ledger by posting journal entries.Prepare schedules and reports as requested by clients and ownership using Excel.Create budgets and analyze variances and trends for increased efficiency and profitability.Assist the firms outside accountant with the preparation of general financial statements and reports.Post payroll with our third-party PEO vendor firm and make bank deposits.Monitor and track company expenses, ensuring compliance with budgetary guidelines and including credit card reconciliation.Ensure compliance with accounting standards, company policies, and relevant regulations.

Essential Skills

Proficiency in bookkeeping and HR administration.Experience with ADP software and accounts payable/receivable.Strong skills in Excel, including pivot tables.Invoicing and general ledger management experience.Strong organizational and communication skills.Ability to work full-time in the office.Proactive, independent worker with adaptability to change priorities.BA/BS degree with 10+ years of office experience, preferably in an AEC environment.At least 5 years of experience with QuickBooks.Fluency in Microsoft Office and other common office software.

Work Environment

The position requires working from 9am to 6pm fully in the office.

The environment is fast paced, requiring adaptability and proactive problem-solving.

Professional attire is expected, and collaboration with various departments is essential.

Pay and Benefits

The pay range for this position is $95000.00 - $100000.00/yr.

Financial Responsibilities include:

· Full cycle accounts payable including building monthly invoicing in QuickBooks, reviewing invoices with ownership, making sure all proposal billing is included, and sending invoices out for review and payment.
· All accounts receivable including processing client payments and follow up on client collections.
· Manage accounts payable by processing vendor invoices, issuing payments, and reconciling statements
· Maintain the general ledger by posting journal entries and ensuring proper coding
· Prepare appropriate schedules and reports as requested by clients and ownership in Excel.
· Creating budgets and analyzing variances/trends for increased efficiency and profitability.
· Assist firm’s outside accountant with preparation of general financial statements and reports.
· Post payroll with our 3rd party PEO vendor firm.
· Make bank deposits.
· Monitor and track company expenses, ensuring compliance with budgetary guidelines and including credit card reconciliation.
· Ensure compliance with accounting standards, company policies, and relevant regulations
· Maintain the confidentiality of financial information and sensitive data
· Identify and resolve discrepancies or issues in financial records
· Collaborate with other team members and departments as needed Skills and Competencies
· Collaborate with firm’s Accountant for tax payments and return preparation.
· Manage and track in Excel the Vendor/Consultant contracts with firm.

HR Administrator Responsibilities include:

· High empathy for others and desire to interact with staff and aid in HR functions
· Organizing, maintaining, and promoting our work culture.
· Create and maintain office operations and procedures
· Assisting project team by facilitating all QuickBooks requests for project tracking and billable versus actual dollars spent.
· Excellent client care.
· Collaborate with the firm’s PEO vendor for HR policy, benefit management, and employee data and record keeping.
· Recruitment tasks such as writing and posting job ads, screening resumes, and introductory phone interviews.
· Overseeing the onboarding of new employees.
· Collaborate with outside vendors including IT services, printing, messengers, etc.
· Updating and maintaining internal databases, subscriptions, licenses, etc.
· General administration and Office Upkeep such as answering phones (partners only), ordering supplies, filing/archiving, and maintaining office function and appearance
· Assist with room preparations and removals after vendor luncheon-n-learns in conference.

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Oct 15, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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