Are you a strategic Human Resources professional with a solid understanding of business dynamics and have a talent for building strong relationships? Do you have an extensive background in HRIS and Benefits? Are you seeking a rewarding career that cares for others, in an organization that cares for you? You’re looking in the right place.
If so, take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 9,000 regulated health care and other professionals. We are amid a momentous time for health care in Ontario as we move to a more connected health care system through the Ontario Health Teams model of care.
Reporting to the Manager, Human Resources, the incumbent acts as the organization’s human resources information system’s specialist responsible for developing and maintaining the HRIS, creating and analyzing a variety of reports, and the provision of user training and support to others. In addition, the HRIS Specialist is responsible to receive, record and report on time and attendance information, benefit administration, application of peak period vacation scheduling, and the administration of Quadrant Workforce and QHRNet, for all staff (unionized and non-unionized) within assigned portfolios.
What will you do?
Input and maintain confidential employee records in HRISAct as a systems administratorConfigure and complete systems upgrades as requiredParticipates in identifying requirements for system enhancements and system development and evaluation activities; makes recommendations to improve system performance; participates in Quadrant Workforce TestingConsults with other HRIS Specialists regarding technical applications and operational issuesProvides training to new system users and provides ongoing support to existing users on changes, upgrades and new componentsCreates and prepares (runs), analyzes and reviews a variety of standard and ad hoc reports monthly, quarterly and annually on HR and Payroll related matters for payroll, finance, IT, HR, and management as neededComplete reports and analysis for monthly operational statementsCompletes year-end configuration for payroll schedule including statutory holidays, reset float cycle, pay cycle, tax table, etc.Verifies employee hours for payroll processing, reconciling Time Request Forms and/or timesheets; following up on anomalies with HR, Payroll, staff and management as requiredDesigns or modifies existing reports to meet and fulfill internal and external data requirements/requests. Creates and maintains a standard reports library.Performs routine data audits on information contained within the HRIS and other HR data systemsCreates, maintains and audits up-to-date positions and organizational structures within all HR Systems including HRIS, Performance Management and Learning Management Systems, and Position ControlProcesses, analyzes and interprets position data to ensure consistency with Ministry guidelinesConducts internal employee transfer and other significant user data changes, such as updating position condes, position titles, salaries, etc.Manages reporting modules in the HRIS and extracts data for all performance indicators and metric reports as required on a monthly, quarterly and annual basis, or as requestedLiaises with internal and external technical professionals, including system vendors, to address and resolve HR system related issues, or to update system configuration to meet operational requirementsCreates schedule templates in the HRIS for staff in assigned portfoliosConfigures shift activities for assigned portfolios in HRIS based on organizational needsActivates and verifies employee banks (i.e. compensating time, vacation, float days, performance appraisals, sick time, probationary dates) in assigned portfoliosVerifies employee hours for payroll processing, reconciling Time Request Forms and/or timesheets; investigates alternative days off resulting in a reduction of overpayment and/or corrective actionSupports scheduling with employee inquiries regarding their schedule, hours and banks, and investigates discrepancies Works with Payroll personnel to make adjustments where appropriatePrepares and submits a variety of reports on HR Analytics as requiredPrepares letters and updates HRIS for a variety of activitiesMonitors outstanding benefit payments and prepares correspondenceParticipates in working groups and committees to provide assistance/advice on HR metrics, systems, and position controlConfigures, maintains, and audits all user data within HRIS and conducts necessary manual editsWorks with payroll and Human Resources Coordinator to update HRIS with new benefit premiums/deductions as requiredMaintains human resources components resulting from changes in collective agreements, organizational structure and practices, HR processes and legislationConfigure, add, maintain and audit security profiles with HR ApplicationsInvestigates, tests, and recommends implementation of new applications to enhance efficiencies and optimize/maximize utilization of primary and secondary usersCoordinates data imports and exports from all HR Applications
What must you have?
University degree in a related field (e.g. Communications, Journalism, Public Affairs) or equivalent combination of education and experience.Diploma or bachelor’s degree in human resources, Business Administration, Office Administration or related field (or equivalent combination of education and experience)HRIS Courses/Certification is preferredMinimum three (3) years’ job-related experience in administering an HRIS applicationDemonstrated experience with HRIS/database reporting and analyticsDemonstrated experience with salary administration practices and related federal/provincial government directives relative to statutory deductions (e.g. Canada Pension Plan, Employment Insurance, etc.)Experience in maintaining confidential HR filesKnowledge of and demonstrated experience working with HR tools and systems available to provide and support HR reporting, employee information and HR metricsExcellent analytical skills and ability to interpret data and integrate complex dataThorough knowledge and application of Quadrant Workforce and MS Office software (e.g. Word, Excel, PowerPoint, Outlook, SharePoint, etc.)Solid written and verbal communication skillsWe have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date.
What would give you the edge?
CHRP or CHRL designation or working towards suchCertification in Payroll and or HRIS Systems AdministrationFluency in French or another second language would be an asset
What do we offer?
We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:
Attractive comprehensive compensation packages and benefitsAttractive comprehensive compensation packages and benefitsValuable development opportunitiesMembership in a world class defined benefit pension planHybrid work environmentSalary: $69, 798.47 to $83, 343.14 annuallyWho are we?
We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centred care.
Why join us?
If you’re interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.
Equity, Inclusion, Diversity and Anti-Racism Commitment
Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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