About the Role Malin’s Human Resources Coordinator plays a key role in delivering an exceptional employee experience from the moment of offer acceptance through the entire employee lifecycle. You’ll work within a collaborative, tight-knit team of people professionals and be responsible for supporting a variety of human resources functions—including orientation, onboarding, benefits, employee programs, engagement, and core HR administration. This is a highly people-focused role—ideal for someone who thrives on providing excellent internal customer service, building relationships, and making a difference in the daily lives of employees. If you are detail-oriented, service-driven, and passionate about creating a welcoming and supportive workplace, we’d love to meet you. Key Responsibilities Orientation * Coordinate pre-hire logistics including communication with internal departments, IT set-up, and new hire accounts. * Deliver engaging, comprehensive Day 1 orientation sessions, introducing new employees to our company culture, values, and tools. Onboarding * Oversee onboarding workflows, ensuring all tasks and access are completed on schedule. * Ensure compliance with I-9 documentation and legal standards for all new hires. Benefits & Employee Programs * Guide new hires through benefits offerings and enrollment timelines. * Support employees with annual enrollment and life event changes. * Respond to benefits-related inquiries and troubleshoot online portal navigation. * Maintain accurate benefit enrollment reports and administer employee-facing program portals (e.g., apparel, safety shoes). Employee Relations & Engagement * Manage the HR helpdesk, responding to a wide range of employee inquiries related to policies, payroll, systems, and processes. * Promote engagement by supporting employee events, being present across different locations, and fostering positive communication. * Assist the HR Business Partner with managing and tracking leave of absence requests, ensuring compliance with company policy and legal requirements. * Support employee lifecycle events including status changes, separations, and performance/development conversations. * Ensure HR documentation, E-Verify, and employee records are up to date and confidential. * Collaborate with Payroll and managers to review and maintain accurate timecard data. Other Duties * Support ongoing HR projects and perform additional tasks as needed to contribute to the team's success. Qualifications * Associate’s degree in Human Resources or a related field preferred; equivalent experience may be considered. * Minimum 3 years of experience in an HR Coordinator, HR Specialist, or HR Representative role. * Customer service experience strongly preferred; must demonstrate a people-first mindset and commitment to service excellence. * Familiarity with explaining employee benefits to current employees is preferred. Knowledge, Skills & Abilities * Solid understanding of employment law, HR compliance, and records management. * Highly organized with strong attention to detail and the ability to manage multiple priorities. * Strong sense of discretion and ability to maintain confidentiality in sensitive matters. * Experience supporting leave of absence processes and compliance is a plus. * Proven ability to identify problems, analyze issues, and develop practical solutions. * Excellent interpersonal and written communication skills; warm and professional tone across all communication channels. * Technically adept with experience using HRIS systems, Excel, and Microsoft 365 (Outlook, Teams, Word). * Demonstrated ability to build positive, trusting relationships across all levels of the organization. Malin is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and believe diverse perspectives lead to stronger outcomes.