We're currently hiring for a Human Resources Coordinator on behalf of a client in Ocala, FL!

Job Description & Responsibilities:

This role combines front desk reception and human resources coordination to support a growing HR team. The Human Resources Coordinator greets visitors, manages the front desk, and provides administrative and HR support across recruiting, onboarding, benefits, employee relations, and general office operations. This position is ideal for someone who enjoys working with people, is passionate about supporting a meaningful mission, and thrives in a relaxed, collaborative culture.

Greet visitors and employees at the front desk in a professional and welcoming manner.Ensure all guests are properly checked in and follow established visitor procedures.Sign for incoming packages and coordinate distribution to the appropriate recipients.Collect, sort, and distribute mail and other incoming correspondence.Perform filing and general clerical duties to support the HR and office administration functions.Order and maintain office supplies to ensure adequate inventory and smooth daily operations.Schedule and manage meeting rooms, including coordinating logistics and room setup as needed.Coordinate and set up phone screens for candidates as part of the recruiting process.Support new hire onboarding activities, including document preparation and coordination of orientation tasks.Assist with completion and verification of I-9 forms and other employment documentation.Provide support for benefits-related questions and processes under the guidance of the HR team.Offer employee relations support by routing inquiries, documenting information, and assisting HR with follow-up.Assist with recruiting activities, including interview scheduling and coordination with candidates and hiring teams.Handle inbound calls, directing them to the appropriate departments or individuals.Make outbound calls as needed to support HR, recruiting, and administrative functions.Perform data entry accurately and efficiently for HR and administrative records.Support payroll and HR administration tasks as directed by the HR team.Assist with calendar management and meeting coordination for HR and office leadership.Provide general administrative support to maintain an organized and efficient office environment.

Essential Skills

At least 1 year of office administrative experience.Experience using Microsoft Outlook.Experience with Microsoft Excel and the broader Microsoft Office Suite.Proficiency in administrative support tasks, including filing, data entry, and office administration.Experience working as a receptionist or in a customer service–focused front desk role.Ability to handle employee relations inquiries with professionalism and discretion.Experience coordinating meetings, including scheduling and calendar management.Strong organizational skills and experience managing multiple tasks simultaneously.Professional communication skills, both verbal and written.Comfort working with HR administration, onboarding processes, and basic payroll support.

Additional Skills & Qualifications

Experience with SharePoint.Knowledge of Paylocity or similar HR/payroll systems is a plus.Bilingual language skills are a plus.Experience in recruiting coordination or HR support roles.Experience in office management or administrative assistance.Familiarity with office supply management and general office operations.Strong customer service orientation and ability to create a positive first impression.Interest in and passion for supporting a mission-driven organization, including areas such as healthcare and maternity services.

Work Environment

This position is based in an office environment and involves manning the front desk as the first point of contact for visitors and employees.The standard schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m., with flexible hours on Fridays.The dress code is business casual to reflect the professional nature.The culture is relaxed, supportive, and focused on building a strong, inclusive workplace community.The organization offers medical, dental, and vision benefits, a 401(k) with a 5% contribution, paid time off that begins accruing on day one, nine paid holidays, and merit-based salary increases.Employees enjoy a well-equipped workplace with refrigerators and an on-site café where food can be purchased, as well as complimentary lemonade, tea, sports drinks, and coffee.

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Job Type & Location

This is a Contract to Hire position based out of Ocala, FL.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ocala,FL.

Application Deadline

This position is anticipated to close on May 20, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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