Do you enjoy being the behind‑the‑scenes force that ensures people feel welcomed, supported, and set up for success from day one?

Our organization is a community‑focused nonprofit healthcare provider dedicated to advancing health equity and improving access to quality care for underserved populations. Rooted in values of compassion, integrity, and respect, we serve our community through culturally responsive healthcare, education, and outreach. Our team is mission‑driven, collaborative, and deeply committed to creating a welcoming and inclusive workplace where employees are supported, engaged, and empowered to make a meaningful impact.

Job Description

The Human Resources Coordinator supports day‑to‑day HR operations with a primary focus on pre‑hire onboarding, new hire orientation, documentation management, and employee communications. This role serves as a key point of coordination between candidates, employees, managers, and internal partners, ensuring a smooth, compliant, and positive HR experience while maintaining strict confidentiality and accuracy across multiple systems.

Responsibilities

Own the full pre-hire process, including sending first-day email communications to new hires and internal stakeholders.Submit IT tickets and coordinate the preparation and distribution of new hire spreadsheets and related information.Communicate start dates and onboarding details clearly and promptly with internal partners.Request, monitor, and track pre-hire screenings to ensure timely and compliant completion.Manage ongoing pre-hire communication with candidates, providing clear expectations and responsive support.Create and maintain new hire profiles in HR systems, including Paycom, Mineral, and other HRIS platforms.Provide general clerical and HR administrative support as needed across the HR function.Schedule, coordinate, and set up logistics for new hire orientation sessions.Facilitate new hire orientation, ensuring a welcoming and informative experience for employees.Collect, review, and retain new hire documentation, ensuring completeness, accuracy, and compliance.Provide warm handoffs to hiring managers to support a smooth transition from onboarding to the department.Create new employee files and maintain HR and employee records with a high level of organization and confidentiality.File documentation in a timely manner and manage records across multiple systems.Track compliance-related documentation and ensure records meet regulatory and organizational standards.Serve as backup support for Payroll and assist with recurring monthly tracking and reporting duties typically handled by the HR Analyst.Distribute time-sensitive HR materials, including employee checks, tax documentation, monthly parking passes, 403(b) documents, and recognition cards.Ensure confidential and time-critical HR mail is properly delivered, tracked, and received.Manage the creation, content coordination, and distribution of the monthly employee newsletter.Assist with planning and executing special events such as open enrollment, organization-wide meetings, employee recognition events, surprise and delight initiatives, and holiday parties.Ensure compliance with applicable state and federal laws and regulations relevant to the role, including HIPAA, sexual harassment prevention requirements, scope of practice guidelines, OSHA, and SCAR reporting.Communicate effectively with employees, managers, and internal partners to support strong relationships and a positive employee experience.Demonstrate strong customer focus by responding promptly and professionally to HR-related inquiries.Apply attention to detail and strong planning and organizing skills in all HR processes and documentation.

Essential Skills

Minimum of 2 years of experience in a similar human resources or administrative role, or equivalent education in a related field.Experience working with HRIS systems, specifically Paycom.Proficiency with Microsoft Office Suite or related software.Proficient with, or demonstrated ability to quickly learn, HRIS, payroll systems, and related applications.Excellent verbal and written communication skills.Strong interpersonal skills with the ability to manage sensitive and confidential situations with professionalism and discretion.Excellent organizational skills and high attention to detail.Ability to support payroll processes and HR administration tasks as needed.Ability to build and maintain positive employee relations.Ability to sit for prolonged periods while working at a computer.Ability to lift up to 15 pounds as needed.

Additional Skills & Qualifications

Experience working in an FQHC (Federally Qualified Health Center).Experience with Compliatric or similar compliance-related systems.Demonstrated strengths in communication and relationship building.Ability to take initiative and work proactively with minimal supervision.Strong planning and organizing capabilities to manage multiple tasks and deadlines.Customer-focused mindset with a commitment to supporting employees and internal partners.Strategic thinking skills to help improve HR processes and employee experience.Experience in HR support, HR administration, and HRIS operations.Exposure to payroll processes and reporting.Alignment with a nonprofit healthcare mission focused on health equity, community service, and long-term impact.

Work Environment

This role is based in an in-office work environment. The Human Resources Coordinator works primarily at a computer for prolonged periods, using HRIS platforms such as Paycom and Mineral, as well as Microsoft Office Suite and related software. The position operates in a professional office setting within a nonprofit healthcare organization that emphasizes compassion, respect, integrity, and collaboration. The work involves handling confidential information, managing paper and electronic files, and occasionally lifting up to 15 pounds, such as files, boxes, or HR materials. The culture supports professional growth, teamwork, and alignment of professional goals with personal values, with regular interaction across departments and participation in organization-wide meetings and employee events.

Job Type & Location

This is a Contract position based out of Sacramento, CA.

Pay and Benefits

The pay range for this position is $26.00 - $32.17/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sacramento,CA.

Application Deadline

This position is anticipated to close on May 1, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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