We are looking for an HR Administrative Specialist for our People team.

 

Job Purpose:

The HR Administrative Specialist is responsible for providing secretarial, clerical and administration support in order to ensure the services are provided in an effective and efficient manner. Ensure efficient partnership between all 3rd parties companies, employees and canteen. Organize different Activities for HTSA employees.

 

KEY RESPONSABILITIES:

FRONT DESK: Meet and greet clients and visitors in Hera & appointments bookings & answering phones. Perform general clerical duties, including photocopying, faxing, mailing, and filing, maintaining records. Prepare meetings and conferences rooms, send invitation to participants and handle registrations. Order and organize with Office Ladies snacks in Hera and Timor Plaza offices (Training, Meetings, …)

 

OFFICE ADMINISTRATION Manage full cyle of invoices (reception, analysis, registration in system and payment) Support office administration, to ensure office necessary in a place such as office furniture, office equipment, stationery and pantries. Focal Point between 3rd party employees & Handle third party contractors’ attendance (e.g. drivers/cleaners at TP and Hera as well as Canteen services) Track and manage Fuel vouchers & vehicles maintenance of all company.   Responsible for accommodation and house leasing and travel arrangements.

 

CRITERIA:

Degree and/or masters in Business Management, Human Resources or similar fields 1 to 3 years of experience in administrative roles. Experience dealing with internal and external costumers Computer proficiency in MS Office, mostly in Word and Power Point Good verbal and written communication skills Organization skills Fluent in Tetun and Bahasa Indonesia Good knowledge of english is mandatory

 

Good luck!