We are looking for a proactive, people-oriented HR Specialist & Administration to support the growth and consolidation of our client team. The organization places strong emphasis on stability, quality human relationships, and professionalism.

HR Specialist & HR Administration

Location: Cluj-Napoca

Role Context

The HR Specialist & HR Administration role has direct responsibility for managing employment relationships for a large number of employees, predominantly drivers and operational staff. The position involves a strong focus on HR administration (approx. 80%), complemented by HR soft and compliance responsibilities (approx. 20%), including performance evaluations and disciplinary policies.

Key Responsibilities

HR Administration & Compliance – primary focus

Full administration of personnel files (hiring, contractual changes, terminations) for a high volume of employees Managing the entire employee administrative lifecycle: hiring, contract amendments, suspensions, terminations Preparing and managing employment documentation: employment contracts, addenda, decisions, certificates, job descriptions Accurate and timely registration of changes in Revisal and internal HR systems Monitoring mandatory documents (permits, authorizations, document validity, medical check-ups, etc.) Ensuring compliance with labor legislation and internal procedures Liaising with external partners (occupational health providers, Labor Inspectorate, authorities, payroll providers) Preparing and delivering HR administrative reports (headcount, turnover, contracts, leave) Providing administrative support for internal and external audits

Employee Relations & Performance Management

Implementing and managing performance evaluation processes for operational and administrative staff Advising managers on the application of disciplinary policies and internal procedures Managing disciplinary cases: documentation, warnings, disciplinary investigations, decisions Ensuring consistent and correct application of internal policies and internal regulations Managing employee relations: contractual clarifications, sensitive situations, support in special cases Active involvement in onboarding and offboarding processes from an administrative and compliance perspective

Candidate Profile

Minimum 5 years of experience in HR Administration, within organizations with a large employee headcount, preferably in transportation, logistics, or other operational environments Solid experience in personnel administration and working with Revisal Strong knowledge of labor legislation and disciplinary procedures Excellent organizational skills, strong attention to detail, and high accuracy Strong communication skills and firmness in interactions with employees and managers Ability to manage large volumes of information and tight deadlines MS Office knowledge (Excel – good level) English – conversational level

The Company Offers

A complex role with exposure to both strategic and operational-administrative HR activities A dynamic environment specific to the transportation & logistics industry Competitive compensation package and benefits Professional development opportunities within an international company A stable role within a leading international transportation and logistics company The opportunity to work in a dynamic context with complex HR processes 

 

 

 

 

 

We are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfill the role. We can only answer to the best-fit applicants. The rest of the CVs are stored in our international talent pool for potential future matches. Please note that your personal information will be treated in accordance with our Privacy Policy. Thank you!

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