Job Description
The HR Records Specialist plays a crucial role in coordinating efforts and resources to achieve team objectives, providing subject matter guidance and quality oversight within HR Records. The specialist suggests improvements to processes and solutions for enhanced team efficiency and ensures compliance with the company's Records Retention Policy.
ResponsibilitiesCoordinate team efforts and resources to achieve objectives.Provide subject matter guidance and quality oversight within HR Records.Suggest improvements to existing processes and solutions to enhance efficiency.Retain records in adherence to the company’s Records Retention Policy.Conduct audits on employee personnel files for compliance with company policies and government regulations (I-9 and E-Verify).Track and document the movement of employee personnel files, preparing and providing reports to field support leadership.Assist with employment verification inquiries or requests.Respond to requests for employment personnel files and other records requests.Track and document personnel file and records requests and fulfillment through data entry and the use of Microsoft Excel.Assist the I-9 compliance team with reporting and I-9 service center project work.Assist in the training of new HR Representatives.Support Team Leads and Manager with additional projects and ad hoc requests as necessary.Other responsibilities as assigned.Essential SkillsProficiency in data entry.Experience with HR records management.Strong human resources knowledge.Advanced experience using Microsoft Excel.At least three years of human resources or business operations experience preferred.Additional Skills & QualificationsAssociate’s degree or equivalent work experience required.Advanced experience using PeopleSoft and OnBase preferred.Work Environment
The position is based on-site in Hanover, MD. The work hours are from 8 AM to 5 PM, Monday through Friday.
Pay and Benefits
The pay range for this position is $25.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Hanover,MD.
Application Deadline
This position is anticipated to close on Jul 4, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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