We are seeking a full-time Human Resources (HR) Project Assistant CL2 to support the University of Maine and University of Maine at Machias Office of Human Resources. This is an excellent opportunity for an applicant who is interested in further developing their administrative, data, and project management skills in a multi-faceted office where self-direction, efficiency, and teamwork are appreciated and respected. The starting wage for this position is $21.09 to $22.25 per hour commensurate with qualifications and experience. This is a full time, 40 hour per week position with a Monday through Friday work schedule of 8 a.m. to 4:30 p.m., with some flexibility on either side based on candidate needs. This is an in-person position located at the University of Maine, with the possibility for a hybrid work schedule (up to 2 days per week remote) after successful completion of the probationary period. UMS offers a highly competitive benefits package (https://drive.google.com/file/d/1jOewrV7h4QzFEOYOrSDP7IShJcQZCZWJ/view?usp=drive\_link) that includes, but is not limited to: + 13 paid holidays plus earned vacation and sick time + Health, Dental, and Vision insurance + Short-term disability insurance and employer-paid long-term disability insurance + Employer-paid basic life insurance + Tuition waiver program for employees and their dependents (spouse, domestic partner, and dependent children) + 403(b) retirement plan with employer contribution The essential duties and responsibilities of the HR Project Assistant CL2 include, and are not limited to: + Assisting with recruitment efforts, including creating job postings, coordinating pre-employment checks to include background checks and post-offer physicals + Partnering with search chairs, HR liaisons, and HR Partners to provide for smooth transitions and handoffs as positions progress through the talent acquisition process + Preparing and distributing offer letters and onboarding materials for new hires + Ensuring that all required tasks are completed within the applicant tracking system prior to closing out a search + Assisting employees with onboarding tasks such as I-9 verification and troubleshooting technical issues + Managing and making recommendations for onboarding procedures + Organizing and maintaining records, including creating, scanning, and maintaining confidential department and employee files + Handling incoming calls, emails, and correspondence related to HR inquiries Knowledge and Skill Qualifications Required: + 3 or more years of administrative, project support, or comparable experience, combined with some higher education + Ability to work well with many people at all levels of an organization + Demonstrated close attention to detail and organizational skills + Possess the ability to have independent judgment, initiative, and maintain confidentiality + Exceptional customer service with an aptitude for problem-solving and logistics + Proficient with Microsoft Office and Google How to Apply: Materials must be submitted via “Apply Now” below. You will need to complete an application and upload the following: + A cover letter that describes your experience, interests, and suitability for the position. + A resume/curriculum vitae. Important items to know about the recruitment process: + Review of applications will begin immediately. For full consideration, materials must be submitted by 4:30 p.m. EST on July 9, 2025. + Materials received after the initial review date will be reviewed at the discretion of the University. + Incomplete application materials cannot be considered. + Candidates selected to proceed to the final stages of the search process will be requested to provide three (3) names and contact information for references. + The successful applicant is subject to appropriate background screenings. + We are not able to consider applicants who require Visa sponsorship. In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity, or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System). About the University of Maine System The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine. Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .