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If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers.
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Job Title: HR Operations Specialist
Location: Kuala Lumpur, Malaysia
Employment Type: Full-time, regular, hybrid work arrangement
The job
Looking for People Operations Specialist to effectively carry out day-to-day high quality, compliant, fit-for-purpose and consistent HR services (including payroll) in line with Service Level Agreements (SLAs).
This role serves as the point of contact for Singapore & Indonesia. You'll provide support to employees for general HR queries, issues, and problems resolution on centre-supported services such as benefits, payroll and HR policies and procedures, and to perform all HR related transactional activities.
Key Accountabilities
Supports the development and implementation of HR policies, standard operating procedures, forms and tools, as well as manages HR content on the intranet
Responds to inquiries including but not limited to HR Policies and Procedures, payroll, benefits, employment terms & conditions, pension, HRIS, in compliance with internal policies /guidelines and state regulations via HR Helpdesk, emails or phone.
Collaborates with other HR subject matter experts, COEs and/or HRBPs to resolve employee issues in a thorough and timely manner
Works with the teams to continuously improve People Services in all dimensions including quality, speed, and cost of delivery.
Assists employees and managers navigate through HRIS, HR Helpdesk, Employee Self Service, Manager Self Service and other systems.
Performs transactional activities under the People Services as below but not limited to:
People Data Administration and Reporting
Administers and maintains job and personal information and leavers in HRIS
Administer on-boarding process including of personal data collection, updating HRIS and conduct HR induction with new starters. Handles absence and leave management, and changes of employment terms & conditions in HRIS
Files personal records and documents
Issues employment contract/letter/agreement
Manages basic post-offer queries
Prepares or runs ad hoc and routine/scheduled reports
Payroll & Benefits
Prepares payroll and statutory/cyclical related activities ensuring compliance with legal requirements
Handles payroll & benefits, pension, insurances, and health & wellbeing related queries.
Global Mobility – liaises with Global Mobility team and vendor in local visa or employment pass applications.
Maintains strong controls and ensuring GDPR is adhered to
Knowledge, Skills and Experience
Ability to interpret and communicate HR policies, procedures, and programs.
Knowledge in labour laws, statutory requirements, payroll and benefits of countries under the scope
Experience in handling payroll service and benefits administration for Singapore and Indonesia.
Good interpersonal skill and ability to communicate well both oral & written (English), in a diverse work environment.
Demonstrable problem solving & analytical skills and critical thinking.
Proficient with Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint
Experience using HR Information system/Software and reporting application
Ability to handle challenging issues in a diverse and dynamic environment
Discipline and effective time management of organisation skill
Strong numeracy skill
Having experience or knowledge of Singapore and Indonesia culture will be an added advantage
Qualifications
Bachelor’s Degree in Human Resources, Business Administration or related field
Min 4-5 years HR services related experience in payroll, benefits, HR policies and processes
People at AVEVA
We’re focused on the single most important part of AVEVA’s business: our employees. From recruitment and reward to experience and engagement, our partnerships across the business create and enable the conditions for every individual to thrive.
Doing the best we can for our great people requires quick thinking – and big thinking. Our team is as involved in the day-to-day activities affecting the employee experience as we are in the global transformation projects shaping AVEVA’s future. Join us and become part of a diverse and vibrant group that’s striving to make every day at AVEVA even better than the last.
Find out more: https://www.aveva.com/en/about/careers/
AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.