Work Environment

The standard schedule is Monday through Friday, 9:00 a.m. to 5:00 p.m., for a 35-hour work week. The environment is collaborative and family-oriented, with close interaction between HR, accounting, operations, and warehouse teams.

Qualifications:

Minimum of 3+ years of experience in Human Resources or Payroll.Bachelor’s degree preferred, but will consider without if the experience level is there.Specialized knowledge and hands-on experience in U.S. payroll processing.HR reporting experience.Strong analytical and problem-solving skills with the ability to interpret HR data and metrics.Proficiency with Microsoft Excel, Word, and the broader Microsoft Office suite.

Job Description

The HR Coordinator plays a key role in supporting day-to-day human resources operations across U.S. and Canadian locations. This position focuses on payroll processing, benefits administration, HR data management, and employee relations while ensuring compliance with employment laws and company policies. The HR Coordinator partners closely with leadership and cross-functional teams to deliver accurate HR services, support a positive workplace culture, and contribute to HR initiatives that enhance employee experience and organizational effectiveness.

Responsibilities

Process biweekly U.S. and Canadian payroll accurately and on time, including preparing and delivering all related reports as required.Process U.S. biweekly and Canadian monthly expense payroll, ensuring accuracy and compliance with internal policies.Assist with maintaining and updating HRIS system data to ensure accuracy, integrity, and timeliness of employee information.Gather, analyze, and report HR data and metrics, including payroll and ad hoc reports based on leadership and supervisor needs.Collaborate closely with the Canadian Accounting and Office functions to align HR and payroll processes and resolve issues.Participate in research and evaluation of employee benefits programs to ensure competitiveness and compliance with applicable regulations.Support managers on employee-related matters, including compensation, benefits, and workplace issues, under the guidance of the Senior HR Generalist.Participate in the development and maintenance of the compensation structure to ensure alignment with evolving salary and benefits trends.Ensure compliance with all regulatory reporting requirements related to HR operations and payroll.Assist with employee discipline and termination procedures while ensuring compliance with labor laws and company policies, and maintaining thorough documentation.Ensure proper documentation and record-keeping for all HR-related activities, including personnel files, payroll records, and benefits documentation.Assist the Senior HR Generalist in managing the company’s fleet of vehicles in accordance with the automobile policy.Assist in tracking all compliance-related training, monitoring completion, and following up to ensure timely compliance.Participate in the development, revision, and implementation of HR policies and procedures to support consistent and fair practices.Support the Senior HR Generalist in administering company-provided benefits, including safety, health and welfare, and wellness programs.Lead special HR projects and initiatives as assigned, contributing to process improvements and HR program enhancements.Support the planning and execution of HR-led company events that foster engagement and reinforce company culture.Assist with the implementation of employee training and development programs to enhance skills, performance, and career progression.Administer the company uniform program, ensuring proper distribution, tracking, and compliance with uniform guidelines.Perform other duties and responsibilities as assigned, consistent with HR expertise and capabilities, to support overall HR and business needs.

Job Type & Location

This is a Permanent position based out of Schaumburg, IL.

Pay and Benefits

The pay range for this position is $33.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n
• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Schaumburg,IL.

Application Deadline

This position is anticipated to close on May 25, 2026.

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\nAbout Aston Carter\n\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

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Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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