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Job Summary

The HR Coordinator – Onboarding is responsible for managing the end-to-end onboarding process for new employees, ensuring a smooth transition from offer acceptance to arrival and joining. This role coordinates visa processing, documentation, travel, and accommodation while maintaining effective communication with candidates, HR, and external agencies.

Key ResponsibilitiesCoordinate onboarding activities from offer acceptance to joiningFollow up on candidate documentation (passport, certificates, attestation, etc.)Track visa processing status and ensure timely issuanceCoordinate travel arrangements including flight bookings and arrival schedulesArrange accommodation and ensure readiness prior to employee arrivalMaintain onboarding trackers and ensure data accuracy (visa, arrival, joining status)Liaise with recruitment agencies and government relations team for visa and documentation mattersCommunicate regularly with candidates, providing updates on onboarding progressSupport joining formalities such as contract signing, HR documentation, and system updatesCoordinate airport pickup and site arrival arrangementsEscalate delays or non-responsive candidates to HR leadership

a { text-decoration: none; color: #464feb;}tr th, tr td { border: 1px solid #e6e6e6;}tr th { background-color: #f5f5f5;}

Job Summary

The HR Coordinator – Onboarding is responsible for managing the end-to-end onboarding process for new employees, ensuring a smooth transition from offer acceptance to arrival and joining. This role coordinates visa processing, documentation, travel, and accommodation while maintaining effective communication with candidates, HR, and external agencies.

Key ResponsibilitiesCoordinate onboarding activities from offer acceptance to joiningFollow up on candidate documentation (passport, certificates, attestation, etc.)Track visa processing status and ensure timely issuanceCoordinate travel arrangements including flight bookings and arrival schedulesArrange accommodation and ensure readiness prior to employee arrivalMaintain onboarding trackers and ensure data accuracy (visa, arrival, joining status)Liaise with recruitment agencies and government relations team for visa and documentation mattersCommunicate regularly with candidates, providing updates on onboarding progressSupport joining formalities such as contract signing, HR documentation, and system updatesCoordinate airport pickup and site arrival arrangementsEscalate delays or non-responsive candidates to HR leadership

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Bachelor’s degree in Human Resources, Business Administration, or related field1 year of HR experience, preferably in onboarding or recruitment coordinationExperience handling visa processes, onboarding, or international hiring (preferred)

Strong knowledge of MS Office (Excel, Word, Outlook)

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Bachelor’s degree in Human Resources, Business Administration, or related field1 year of HR experience, preferably in onboarding or recruitment coordinationExperience handling visa processes, onboarding, or international hiring (preferred)

Strong knowledge of MS Office (Excel, Word, Outlook)