**Description:** JOB DESCRIPTION – HR CO-ORDINATOR Reporting to: HR Manager Location: Hotel / Hospitality Environment 1. Purpose of the Role The HR Co-ordinator provides full administrative and payroll support to the Human Resources function. The role ensures accurate onboarding, off-boarding, documentation, record keeping, wellness support and reporting across the hotel. Confidentiality, attention to detail and excellent service to internal stakeholders are essential. 2. Key Responsibilities 2.1 Payroll & HR Administration Capture payroll changes (new starters, terminations, salary adjustments). Print and distribute payslips. Complete UI19 and UI2.7 forms when required. Maintain strict salary and personal data confidentiality. Track leave, sick leave, and ensure forms are filed. 2.2 Recruitment & Talent Support Advertise vacancies and track applications. Arrange interviews and support interview scheduling. Conduct reference checks. Assist HR with preparing offer letters and employment contracts. Communicate onboarding requirements to candidates and departments. 2.3 Onboarding & Off-boarding Prepare employee files before start date. Issue welcome packs and onboarding documentation. Load new starters on HR and payroll systems. Arrange induction documentation and support orientation. Assist with exit interviews and filing. Ensure completed documentation is signed and stored. 2.4 HR Systems & Record Keeping Maintain accurate employee records and system data. Load new employees and terminations correctly. Update provident fund membership lists. Maintain reports required by the HR Manager. Ensure files remain audit-ready at all times. 2.5 Filing & Documentation File: KPIs Contracts Leave forms Sick notes / medical certificates Termination documents Maintain a complete and updated personnel file for every employee. Ensure information is secure and confidential. 2.6 Meetings & Communication Assist with departmental meetings: Take minutes Prepare and distribute communication notices when requested. Assist with preparing staff lists and reports for meetings. 2.7 Wellness & Engagement Support wellness initiatives in line with the company vision. Track attendance and communication for wellness activities. Assist with staff engagement support and communication. 2.8 HR Reporting Probation status Contract expiry Provident fund updates 2.9 Support to the HR Manager Provide day-to-day administrative support. Maintain confidentiality and ensure policy compliance. Build positive relationships with blue-collar and white-collar teams. **Qualifications:** Requirements Minimum 2–3 years HR administration experience. Hospitality experience is essential. Strong administration, accuracy and compliance skills. Able to work in a fast-paced environment. Excellent communication and presentation skills. Positive work ethic and ability to work independently. Strong respect for confidentiality and documentation control. Experience working with diverse staff levels. Competencies Organisation and planning Attention to detail Strong administrative discipline Confidentiality and professionalism Team player and independent worker Time management and resilience Good interpersonal skills Reporting Structure Reports directly to the HR Manager. This role contributes to a positive culture through accurate administration and support. Ensures internal HR systems are accurate and ready for audit at any time. Support to the HR Manager Provide day-to-day operational support to the HR Manager. Draft letters, notices, memos, and internal communication when requested. Follow up on departmental meeting action points. Assist with contract renewals, probation tracking, and employee documentation. Support wellness initiatives and staff engagement. Maintain confidentiality and ensure compliance with HR policies and procedures. **Primary Location:** ZA-Cape Town **Organization:** Hyatt Regency Cape Town **Job Level:** Full-time **Job:** Administrative **Req ID:** CAP000195 Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.