HR clerk (HR Administrative Assistance)
Air Swift
HR clerk (HR Administrative Assistance)
Job purpose
• Serve as the primary administrative support to the Human Resources management, including prioritizing work to ensure that it is completed in a timely and efficient manner.
Role and Responsibilities
• Travel and expense Management:
? Perform Travel request, expense report and invoice payment for HRM, HR Visitors and new joiners.
• File Management
? Organize and maintain filing in the systems both physical and in SharePoint, through Daily Interaction with the workforce (Employees and Expatriate) to obtain the updated documents and archive them, ensuring compliance with Data retention and audit purpose.
• Manage agendas and events coordination:
? Coordinate the booking of rooms and coffee break for HR sponsored weekly, monthly and team buildings meetings.
? Prepare summary of the meetings and ensure completion of the action plans.
• Public Relations:
? Support HRIS on the submission of the documents to external entities (Centro de Emprego, MAPTSS, etc.),
? Interface with Technical team to solve system issues related to declarations and other employee requisitions.
• Support on the communication and reporting process:
? Preparation of declaration letters (preparation, print out, obtain signature, distribution to the owners and archive).
? Support the HRBP on the preparation of the notification letters, collect approvals and ensure achieve for compliance and audit purpose.
? Interface with different stakeholders to prepare internal communications, such as, but not limited to new joiners, performance, holidays, HR workshop and information sharing sessions.
• Weekly report, to report the status of the key HR administrative activities
Key interfaces
• ALNG Companies\Departments
? OpCo\[All Departments]
? Ltd\[All Departments]
? MAPTSS ? INSS
Educational qualifications or equivalent experience
• Required: High school diploma
• Preferred: Degree in human resources or Business Administration.
Minimum competence level
• Attention to Detail: Ensures accuracy in record-keeping and compliance with legal requirements.
• Organizational Skills: Ability to manage multiple responsibilities efficiently, Excellent organizational and time management skills.
• Communication Skills: Effective and fluent verbal and written communication both in English and Portuguese, to liaise with stakeholders at all levels.
• Technical proficiency: Familiarity with Microsoft Office application.
• Confidentiality: Ability to handle sensitive information confidentially.
Experience
• 2- 3 years of experience handling administrative activities.
Target Behaviors
• Customer Service Orientation: Display Teamwork spirit, helpful and professional attitude when interacting with employees.
• Teamwork: proactive team player, empathizing with others, building common ideas, targeting conflict resolution.
???????• Valuing diversity: must be able to work effectively with a multicultural, multi-level, multi-capability team
Job purpose
• Serve as the primary administrative support to the Human Resources management, including prioritizing work to ensure that it is completed in a timely and efficient manner.
Role and Responsibilities
• Travel and expense Management:
? Perform Travel request, expense report and invoice payment for HRM, HR Visitors and new joiners.
• File Management
? Organize and maintain filing in the systems both physical and in SharePoint, through Daily Interaction with the workforce (Employees and Expatriate) to obtain the updated documents and archive them, ensuring compliance with Data retention and audit purpose.
• Manage agendas and events coordination:
? Coordinate the booking of rooms and coffee break for HR sponsored weekly, monthly and team buildings meetings.
? Prepare summary of the meetings and ensure completion of the action plans.
• Public Relations:
? Support HRIS on the submission of the documents to external entities (Centro de Emprego, MAPTSS, etc.),
? Interface with Technical team to solve system issues related to declarations and other employee requisitions.
• Support on the communication and reporting process:
? Preparation of declaration letters (preparation, print out, obtain signature, distribution to the owners and archive).
? Support the HRBP on the preparation of the notification letters, collect approvals and ensure achieve for compliance and audit purpose.
? Interface with different stakeholders to prepare internal communications, such as, but not limited to new joiners, performance, holidays, HR workshop and information sharing sessions.
• Weekly report, to report the status of the key HR administrative activities
Key interfaces
• ALNG Companies\Departments
? OpCo\[All Departments]
? Ltd\[All Departments]
? MAPTSS ? INSS
Educational qualifications or equivalent experience
• Required: High school diploma
• Preferred: Degree in human resources or Business Administration.
Minimum competence level
• Attention to Detail: Ensures accuracy in record-keeping and compliance with legal requirements.
• Organizational Skills: Ability to manage multiple responsibilities efficiently, Excellent organizational and time management skills.
• Communication Skills: Effective and fluent verbal and written communication both in English and Portuguese, to liaise with stakeholders at all levels.
• Technical proficiency: Familiarity with Microsoft Office application.
• Confidentiality: Ability to handle sensitive information confidentially.
Experience
• 2- 3 years of experience handling administrative activities.
Target Behaviors
• Customer Service Orientation: Display Teamwork spirit, helpful and professional attitude when interacting with employees.
• Teamwork: proactive team player, empathizing with others, building common ideas, targeting conflict resolution.
???????• Valuing diversity: must be able to work effectively with a multicultural, multi-level, multi-capability team
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