Description The Office Assistant provides essential administrative support to ensure the smooth day-to-day operations of a healthcare facility. This role requires exceptional organizational, communication, and multitasking skills while upholding the highest level of professionalism. The Office Assistant will collaborate with medical and administrative staff to enhance overall efficiency and deliver outstanding service to patients and stakeholders. Key Responsibilities: 🔹 Front Desk & Patient Services + Greet and check in patients in a professional and courteous manner. + Answer and route phone calls, respond to inquiries, and take messages. + Schedule, confirm, and manage patient appointments. + Maintain and update patient records with accuracy and confidentiality. 🔹 Administrative Support + Perform data entry, filing, copying, scanning, and faxing of medical and administrative documents. + Assist with insurance verification tasks. + Prepare and distribute correspondence, reports, and forms as needed. + Monitor and order office and medical supplies. 🔹 Records & Compliance + Ensure compliance with HIPAA and confidentiality standards in all interactions and record-keeping. + Support preparation for inspections, or regulatory reviews. + Maintain accurate logs, including incident reports, visitor records, and supply inventory. 🔹 Team & Facility Support + Coordinate meetings, take meeting minutes, and support communication between departments. + Assist healthcare providers and nursing staff with administrative needs. + Help manage facility maintenance requests and vendor communications. Requirements Qualifications: + 1–3 years of administrative experience in a healthcare or medical setting preferred. + Familiarity with electronic health records (EHR) systems (e.g., Epic, Cerner, Kareo, etc.). + Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment. + Strong communication and customer service skills. + Ability to multitask, prioritize, and work in a fast-paced environment. + Knowledge of HIPAA regulations and patient confidentiality practices. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .