7/22/2025 11:55 PM Pacific
Date Posted 6/26/2025 Contact Human Resources760 795-6854 Number of Openings Not Specified Salary Single Rate
33 Per Hour Length of Work Year See Job Description Employment Type Part Time Job Description / Essential Elements: Print
Health Services Assistant
MiraCosta College
For full details and to apply, go to https://apptrkr.com/6323160
Assignment Category: Regular Position
Position Details:
One regular, part-time position located at the Oceanside and/or San Elijo Campus. The position is scheduled for 18 hours per week, 12 months per year, with a typical weekly schedule ranging from 16 to 20 hours. Please note that this position has a variable schedule. Weekly hours may fluctuate based on departmental needs and for approximately six weeks each year, the individual in this role will be required to work up to 40 hours per week. After this period, the regular schedule of 16–20 hours per week, across three days, will resume.
The person selected for this position will be subject to assignment to any district facility during any hours of operation.
The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews will be in-person.
RESIDENCY REQUIREMENT :
MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee’s regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.
The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.
Salary Range: 19
Compensation: Starting at $33.00 per hour (range 19, step 1, based on the 2025-2026 Classified Salary Schedule), with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.
Employees must make arrangements for the direct deposit of paychecks into the financial institution of their choice, via electronic fund transfer.
Benefits:
• Vacation, sick leave, and up to 18 paid holidays
• Retirement benefits
• Free and confidential employee assistance program
• Wellness Program
• Professional Development Opportunities
• Tuition fee reimbursement
Position Term in Months: 12
Application Procedure:
In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:
1. Application on which you list all relevant experience.
2. A current resume or curriculum vitae summarizing your educational background and experience.
3. A cover letter addressed to the “Screening and Interview Committee” specifically describing how your experience aligns with the Essential Duties, Other Duties, and Desirable Qualifications.
4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.
If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to https://www.ctc.ca.gov/credentials/leaflets/foreign-transcript-evaluation-(cl-635). Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.
The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.
Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.
Retired STRS members are not eligible for this position.
Basic Function:
Under general supervision, perform front counter specialized clerical duties associated with Health Services; provide administrative/organizational support for the Health Services depart-ment and programs; and perform related duties as assigned.
Distinguishing Characteristics:
Essential Duties & Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1. Act as initial Health Services contact person with students, faculty, parents, district staff or the public, either in person, over the telephone or online; receive and screen visitors and resolve problems; provide information and referrals and/or schedule with an appropriate staff member.
2. Order medical and office supplies; prepare and process purchase requisitions; schedule equipment maintenance and repair.
3. Maintain information on medical providers and outside agencies; review accounts and follow up on discrepancies; implement established procedures to ensure payments are made in a timely manner.
4. Process student insurance/international student insurance claims; utilize insurance policies and procedures in order to distill, interpret and explain technical insurance information to students; obtain and validate information from students to provide proper referrals for treatment; analyze, investigate and troubleshoot issues related to insurance claims; work with risk management staff, liability carriers, patient providers and billing agencies to resolve billing issues on the student’s behalf.
5. Provide scheduling support for the Marriage Family Therapist Intern program and provide feedback from intern interactions to MFT Supervisor; triage students into the program; provide in-service training sessions and administrative support to interns.
6. Perform administrative support duties for an assigned supervisor and other medical office staff; arrange and schedule meetings and conferences; establish and maintain filing
systems; review and proof documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations; coordinate duplication and distribution of various materials; open and distribute mail; revise and disseminate schedules, reports, records and other information to ensure effective coordination of department or program functions.
Other Duties:
1. Compose, prepare and/or type a variety of correspondence, agendas, memoranda, and reports, including material of a confidential nature; record and transcribe minutes from meetings.
2. Maintain budget balances; monitor fund expenditures; make reservations and travel arrangements; process travel and expense forms; collect and compile statistical and financial data; prepare personnel requisitions.
3. Provide administrative support to health promotion events; prepare advertising, determine advertising location and reserve location sites; respond to questions and perform signups; follow up with outside participating agencies as needed.
4. Train and provide work direction and guidance to student workers, temporary staff and others as assigned.
5. Perform related duties as assigned.
Knowledge Of:
1. Organization, policies and procedures of the healthcare environment; medical terminology and healthcare processes.
2. Modern office practices, procedures and equipment.
3. Written and oral communication skills including correct English usage, grammar, spelling, punctuation and vocabulary.
4. Applicable sections of the California Education Code, insurance rules and regulations, and other applicable laws and regulations.
5. First aid, CPR and AED .
6. Interpersonal skills using tact, patience and courtesy.
7. Safety policies and safe work practices applicable to the work of Health Services.
Ability To:
1. Learn, interpret and explain rules, regulations, policies and procedures and apply them in a variety of procedural situations.
2. Triage students and staff in order to refer to appropriate personnel or outside agencies depending on presenting issues or conditions.
3. Multi-task in a high-traffic office; plan and organize work independently; meet schedules and timelines.
4. Operate a computer and standard business software.
5. Make arithmetic calculations quickly and accurately.
6. Communicate effectively both orally and in writing.
7. Train and provide work direction to others.
8. Work confidentially with discretion.
9. Understand and follow written and oral instructions.
10. Determine appropriate means for advertising and recruiting program participants.
11. Resolve problems creatively by utilizing on and off-campus resources.
12. Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic and disability issues.
13. Establish and maintain effective working relationships with all those encountered in the course of work.
Education & Experience:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:
Graduation from high school and at least one year of related work experience, or an equivalent combination of training and experience.
NOTE : For work experience, one “year” is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours.
Desirable Qualifications:
Previous experience in a medical office or healthcare setting required; experience with medical office scheduling preferred.
Licenses & Other Requirements:
CPR certification is required.
Physical Effort:
The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to a variety of locations on and off campus as needed to conduct district business.
Emotional Effort:
Ability to develop and maintain effective working relationships involving interactions and com-munications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.
Working Conditions:
Primarily business office environment; frequent exposure to hazardous materials such as blood-borne pathogens, bacteria, viruses, solvents and other toxic chemicals and substances that require the use of personal protection equipment including gloves or clothing; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagree-able fashion; may work at any district location or authorized facility with occasional evenings and/or weekends on an as-needed basis. Occasional local travel may be requested.
Posting Number: S24/25076P
Human Resources Contact Information: jobs@miracosta.edu or 760.795.6854
Job Close Date: 07/22/2025
Open Until Filled: No
First Screening Date:
Diversity, Equity & Inclusion
MiraCosta College is an Equal Opportunity Employer and is committed to providing an educational environment that affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. The college’s commitment to inclusion, diversity, equity, and accessibility is expressed in the policy found at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Inclusion-Diversity-Equity-Accessibility.pdf. Click on the following link to view the IDEA website: https://www.miracosta.edu/office-of-the-president/idea/index.html.
MiraCosta College is committed to creating a racially just campus climate. Individuals and their diverse cultures and identities are welcomed, nurtured, and validated. MiraCosta College takes institutional responsibility for closing the equity gap for disproportionately impacted populations including Latinx and Chicanx communities, Black and African American communities, Native Hawaiian and Pacific Islander communities, Native American communities, lesbian, gay, bisexual, trans, queer/questioning, intersex, and asexual (LGBTQIA+) communities, veteran communities, former foster youth, adult students, and students from low socioeconomic statuses. MiraCosta will continue to serve all constituents with values rooted in equity, diversity, inclusion, and community. MiraCosta College’s Mission, Vision, Commitment, and Institutional Values & Goals can be viewed at https://www.miracosta.edu/office-of-the-president/_docs/mcc_mission_statement.pdf.
The college was designated as a Hispanic Serving Institution (HSI ) in 2013. This significant recognition acknowledges our institution’s continuous efforts to support the academic performance and unique needs of Latinx students, many of whom are attending college for the first time or are first-generation. We are a veteran and military supportive institution and an Achieving the Dream Leader College. The successful candidate will join a campus that exhibits its dedication to all students and faculty through offering robust, culturally-responsive events, including speaker series dedicated to heritage month events through the Social Justice and Equity Center.
About MiraCosta College
MiraCosta College is one of California's 115 public community colleges. The district operates two campus sites and two centers, and offers a robust online education program. Situated between San Diego and Los Angeles, MiraCosta College benefits from multicultural influences and cultural opportunities. Both students and staff enjoy a friendly atmosphere and the feeling that we are all here to help one another. MiraCosta College is an Equal Opportunity Employer with a commitment to diversity, equity, and inclusion. For more details, please visit our website at https://www.miracosta.edu/office-of-the-president/board-of-trustees/_docs/3400BP-Diversity-Equity-Inclusion.pdf
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