Health Program Assistant 1 (Part-Time) Office/On-Site Recruitment # 250919-4404HC-001 Location Norwich, CT Date Opened 9/23/2025 12:00:00 AM Salary $31.68 - $42.26/hour (*New State employees start at minimum) Job Type Open to the Public Close Date 10/3/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction Do you want to utilize your skills and make a difference? Are you looking to take the next step in your career? If so, please read on to learn more about this exciting opportunity! The State of Connecticu t (https://portal.ct.gov/) , Department of Mental Health and Addiction Services ( DMHAS (https://portal.ct.gov/DMHAS/About-DMHAS/Agency/About-DMHAS) ) is currently seeking a qualified and experienced individual for the position of Health Program Assistant 1 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=4404HC&R1=&R3=) to join our team and provide essential support and assistance for our Rental Assistance grants . POSITION HIGHLIGHTS: + SCHEDULE: Part -Time, First Shift, Monday - Thursday 8:00am - 4:30pm + FACILITY: Southeast Mental Health Authority ( SMHA (https://portal.ct.gov/dmhas/smha/agency-files/smha---homepage) ) + TEAM: SMHA Housing Office + LOCATION: Norwich, CT + POSITION NUMBER: 114320 WHAT'S IN IT FOR YOU: + Visit our new State Employee Benefits Overview page! + Professional growth and development opportunities + A healthy work/life balance to all employees *Benefit offerings may vary with part-time positions DISCOVER THE OPPORTUNITY TO: + Engage in a rewarding career; + Showcase your talents in a meaningful role; and + Provide support to a division that is passionate about the work we do. THE ROLE: In this dynamic position, you will work closely with the Health Program Associate, gaining valuable experience and guidance while engaging in a variety of impactful tasks. You’ll help monitor fiscal and programmatic aspects of our grants, ensuring we adhere to DMHAS, CT Balance of State, and HUD guidelines. Job duties include, but are not limited to: + Assisting in the preparation of grants and Annual Performance Reports (APRs). + Reviewing expenditure reports and monitoring vendor/landlord payments to help make budget projections. + Entering payment authorizations into our housing database and maintaining accurate records. + Running queries and conducting quarterly utilization analyses to share findings with the Health Program Associate. + Maintaining access to the Homeless Management Information System (HMIS) and supporting quality assurance efforts. + Routinely updating the medical coverage status and benefits of program participants. + Conducting chart audits and assisting in the creation of dashboards and performance improvement projects related to housing and homelessness initiatives. ABOUT US: DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-s ufficiency in those we serve. SMHA is a community mental health agency operated by the State of Connecticut Department of Mental Health and Addiction Services (DMHAS). Its primary goal is to provide high quality behavioral health services to those in our community with mental health and substance use disorders who are 18 years or older and reside in New London County and its surrounding towns. Services, which include case management, outpatient behavioral health, crisis intervention, respite care, and forensic services, are recovery oriented and offered in a trauma informed and culturally sensitive manner. We support individuals to identify and achieve their own goals in recovery, fostering independence, dignity, and ability. Please note: + A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment. + All state employees must adhere to Connecticut’s Policy for a Drug Free Workplace (https://portal.ct.gov/das/-/media/das/statewide-hr/a---z-listing-task-pdfs/drug-free-workplace-policy--february-2016.pdf) . Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process. BEFORE YOU APPLY: + Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. + Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. + Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. + Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. + Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. + Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: + Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). + Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! + Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Julie Barker at Julie.Barker@ct.gov . Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state health program or project this class is accountable for assisting in the compilation and interpretation of fiscal and programmatic data and statistics, development and implementation of program plans, grant management and monitoring. EXAMPLES OF DUTIES Subject duties vary considerably depending on nature of program and current stage in its life cycle;typical examples of duties performed at this level include: + Assists in preparation of sections of state health plans; + Gathers fiscal, programmatic, census or other kinds of needed data from federal, state and other sources; + Compiles statistics and may do some less complex calculations and interpretations; + Assists in reviews of program grant requests and monitors fiscal and programmatic performance of grants using agency regulations and guidelines; + Assists in preparation of program objectives and evaluation of program results; + May serve a task force or committee; + May answer general informational questions for the public and prepare information for distribution; + May serve as a liaison between program or project and specific people or organizations for purpose of keeping information flowing; + May assist in epidemiologic investigations; + Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Knowledge of + purposes, plans, objectives and programs of public health agencies including changing patterns of preventive medicine and environmental health; + state and community organizations and programs involved in health field; + Skills + oral and written communication skills; + interpersonal skills; + Ability to conduct independent research, develop and gather data. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Five (5) years of experience in a professional capacity in a health organization. NOTE: A health organization is defined as a large multi-dimensional agency with responsibility for administering health programs. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED + College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. + A Master's degree in public health, health education, hospital administration or public administration or other closely related field may be substituted for the General Experience. + For state employees one (1) year as a Health Services Worker and a Bachelor's degree or three (3) years as a Health Services Worker may be substituted for the General Experience. + Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience. PREFERRED QUALIFICATIONS + Experience assisting with grant preparation, reporting, and monitoring. + Experience working with financial reports, such as reviewing expenditure reports, monitoring payments, and helping make budget projections. + Experience entering data into databases and maintaining accurate records. + Experience in housing, homelessness initiatives, or social services. + Experience in behavioral healthcare. + Experience with Microsoft Office, including Outlook, Excel, Word, Teams, and PowerPoint. + Experience with creating/updating graphs in Excel. SPECIAL REQUIREMENTS Incumbents in this class may be required to travel. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online