Job Overview:
The Grants Manager will contribute to overall grants management at IRC Ethiopia. The position will report to the Senior Grant Manager. This position is based in Addis Ababa with occasional trips to field sites if needed. The Grants Manager will work collaboratively with all of the Grants and Partnership Unit members, the technical coordinators, the operations team, and the finance team. The IRC Ethiopia is made of grants mostly from ECHO, EU, USAID, BHA, BPRM, SIDA, UNICEF, UNHCR, OCHA and private foundations.
Major Responsibilities:
Proposals:
Lead coordination of proposal development and amendments (including design meetings), working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation staff, and the Regional Unit. Ensure proper review of new budgets and realignment/modification budgets at both HQ and Addis levels, incorporating all feedback and ensuring that budgets are error-free. Coordinate and develop budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed. Act as a focal point with donors in-country for the proposal development process, as needed. Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges. Liaise with IRC NY, UK & DG grant units in order to ensure proposals meet internal standards, apply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP), and are donor compliant.Reporting:
Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim, or final reports); and that the internal reporting tracker and OTIS reporting info are up to date. Lead Project Cycle Meetings, as well as monthly/regular grants management meetings (BVA meetings) which include representation from each unit (finance, programs, logistics) and ensure proper follow-up of issues raised.Donor Compliance:
Research donor compliance issues for new opportunities or existing grants within the IRC Ethiopia, as needed. With the support of the Grant Manager, review donor agreements and coordinate their review with the relevant IRC HQ office. Ensure that grants are implemented in compliance with IRC and relevant donor regulations. Maintain and update grant files related to proposals.Communication and Information Management:
Communicate with donors and attend donor meetings in order to share IRC’s accomplishments as well as to stay up to date on the latest donor developments and requirements. Distribute to IRC staff all documentation (grant proposals, reports, budget, etc.) related to their specific programs. Keep an updated inventory of all communications related to programs/donors and ensure communication and visibility requirements are met.Administrative/Other:
Ensure OTIS data is up to date for all assigned new proposals. Secure all OTIS approvals for the assigned new proposals prior to submission to the donor. Keep an accurate Grants Filing system on the Shared Drive (Box), OTIS, and hardcopy folder.Safeguarding Responsibilities: -
Promote and actively participate in initiatives and efforts to build team engagement, inclusion, and cohesion in IRC [team/office]Foster ongoing learning, honest dialogue, and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policiesMinimum Qualifications:Educational Requirements:
BA required; master’s degree in international development/Affairs, Economics, or Social Sciences. strongly preferred.Preferred experience & skills:
At least 4 years of experience in program management, grants management, or proposal/business development/design. Prior knowledge of donor (ECHO, EU, USAID, BHA, BPRM, SIDA, UNICEF, UNHCR, OCHA etc.) and government regulations preferred. Good communicator with strong organizational, time management, and analytical skills. Excellent inter-personal, cultural, and diplomatic skills. Flexibility to adapt to changing requirements. Strong capacity to mentor and build the capacity of staff. Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments. Strong computer skills required. Previous successful experience developing projects, writing winning proposals and donor reports preferred.Language Skills:
Fluency in English, spoken and written, is the most important requirement for this job; Fluency in Amharic is required. (The written English skills will be tested through an exam).Disclaimer: - Please note that IRC will never request applicants or candidates to make any form of payment at any stage of the recruitment process.
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.
IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.