Description POSITION SUMMARY Position is responsible for conducting reimbursement billing activities related to various Federal, State and local grants and contracts. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES 1 Track the schedule of reimbursement billing deadlines and submit billings according to the schedule 2 Track expenses to assure all funds have been expended each year 3 Prepare reimbursement billings in accordance with the formats and content required by each granting agency 4 Submit reimbursement billings and required support to appropriate contact at each granting agency and maintain correspondence to ensure timely receipt of reimbursement 5 Prepare and submit monthly financial reports required by granting agencies 6 Assist in preparation of new and all revisions of the grant budgets 7 Monitor budget-to-actual and work with Grant Administrator and program personnel to formulate projections and budget amendments 8 Review contracts and awards to determine allowable costs, appropriate billing formats, budget amendment requirements, and submittal deadlines. 9 Maintain appropriate documentation for each billing for each grant 10 Assist with annual audit activities 11 Participate in administrative staff meetings, agency committees, and other projects as assigned 12 Adhere to Southwest Solutions policies and procedures JOB TITLE: Grants Billing Specialist CLASSIFICATION: Non-Union CENTER OF EXCELLENCE & UNIT: SWS - Finance SUPERVISES: No REPORTS TO: Grants Administrator FLSA STATUS: Non-Exempt Creation Date: May 2017 Revision Date: March 2021 13 Adhere to Southwest Solutions code of ethics, and comply with local, state and federal laws Requirements MINIMUM JOB REQUIREMENTS EDUCATION • High school diploma or equivalency • Associate’s degree in Accounting, Finance, or related field preferred EXPERIENCE • One year of billing experience preferably with non-profit grants • Advanced user of Microsoft Excel REQUIRED CERTIFICATIONS & LICENSURES Possession of a valid driver’s license and access to a reliable transportation for day-to-day job performance KNOWLEDGE, SKILLS, AND ABILITIES • Display meticulous attention to detail and accuracy in work product • Demonstrated ability to manage time, organize and prioritize work assignments to meet deadlines • Possess flexibility and the able to work successfully in a fast-paced environment • Ability to communicate effectively both orally and in writing with employees, managers and the general public • Demonstrated excellent customer service skills and professionalism toward internal and external customers • Adept at contributing effectively as part of a professional team • Ability to maintain cultural awareness and sensitivity to differing backgrounds • Proficient in the use of all MS Office applications, Office 365 and familiarity with other web-based solutions • Flexibility in days/hours available for scheduled work, including evenings and weekends WORKING CONDITIONS • Services will be provided in the office or other appropriate community settings • Work may require vehicle travel in an urban community • Must be able to tolerate varied weather conditions when traveling within the community PHYSICAL REQUIREMENTS • Sitting, standing, walking, driving, repeated hand and wrist motions (for use of computers, phones, and other office equipment) are required • Vision must be suitable to read printed material and computer screen • Hearing and speech must be sufficient to communicate in person and over the telephone Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .