Government Contracts Executive Assistant - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $7.00 / hour

DescriptionAbout the ClientA Mid‑Atlantic innovation and technology hub advancing dual‑use maritime and national security solutions. The organization blends coworking and incubation to connect entrepreneurs, industry leaders, veterans, and government stakeholders while accelerating commercialization. As the team scales, they require disciplined GovCon support to manage research, compliance, and operations.\n
Why does this role exist?
This role exists tohelp leadership from time‑intensive research and operational tasks while ensuring compliance in a regulated government contracting environment. The executive assistant will independently drive GovCon research, produce professional documents, and establish light‑weight internal systems so work is accurate, timely, and low‑touch. The goal is to quickly onboard and begin removing research/admin workload with minimal supervision, reducing errors and oversight needs.

The Impact you’ll makeGovernment contracting research and intelligence\nMonitor, research, and compile reports on relevant programs and opportunities; distill eligibility, set‑asides, NAICS, deadlines, and key requirements\nSummarize solicitations and policy updates into clear briefs and comparison matrices\nBuild and maintain a simple pipeline/tracker of opportunities, milestones, and action items\nCompliance and documentation\nDraft, format, and QC professional documents, templates, and checklists aligned to GovCon expectations\nOrganize and maintain compliance records and version control for audit‑readiness\nSupport company profiles/registrations and keep data organized for quick reuse (e.g., capabilities summaries, past performance logs)\nExecutive support and communications\nManage inbox triage, draft polished emails and memos, and prepare meeting briefs and agendas\nOwn calendar management and scheduling across Eastern Time; coordinate interviews and stakeholder calls\nCapture meeting notes and track follow‑ups to closure\nSystems, organization, and operations\nSet up and maintain simple internal systems (trackers, folders, SOPs, templates) for research and compliance workflows\nEnforce consistent naming, filing, and formatting standards across shared drives\nCoordinate with internal team members to ensure smooth handoffs and timely deliverables\nCross‑team and stakeholder coordination\nLiaise with partners or members as directed; ensure timely follow‑ups, scheduling, and document delivery\nProvide operational support for occasional internal initiatives under tight timelines\n

Skills, Knowledge and ExpertiseRequired:\n2+ years direct experience in U.S. Government Contracting (GovCon), ideally supporting DoD or federal civilian work\nDemonstrated compliance literacy (e.g., reading solicitations, understanding set‑asides, basic FAR/DFARS concepts) with exceptional attention to detail\nProven research and analysis capability; ability to produce client‑ready reports and professional correspondence\nExecutive assistant or operations support experience with minimal supervision, including building simple trackers and workflows\nExcellent written and spoken English; available Monday–Friday, 9:00 am–5:00 pm Eastern\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nTechnical: GovCon/compliance literacy; strong desk research; advanced document formatting and QC; spreadsheet/report building; calendar/email management; familiarity with common GovCon portals and resources (e.g., SAM.gov, Grants.gov, FPDS) is a plus; proficiency with Google Workspace or MS Office\nOperational: Process‑oriented, organized, rigorous version control and filing; able to stand up lightweight systems and SOPs quickly\nInterpersonal: Crisp written communication, professional tone, proactive follow‑through, and reliable stakeholder coordination\nPersonal: Autonomous, low‑ego, high ownership, meticulous, and calm under deadlines in a regulated environment\nYou should apply if...\nYou thrive in compliance‑heavy, detail‑critical work and take pride in getting it right the first time\nYou enjoy turning ambiguous requests into structured outputs and can operate with minimal hand‑holding\nYou’re mission‑driven, comfortable engaging with government/industry stakeholders, and value professionalism in all deliverables\nYou’re collaborative, dependable, and ready to help a scaling team move faster without sacrificing accuracy\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n40 hours per week\nMonday to Friday 9:00 AM–5:00 PM Eastern Time (40 hrs/week)\nCompensation:\n$7 per hour\nNo benefits package included\n

Benefits